Advertising/Marketing
The Center for Student Involvement provides many free opportunities and resources to advertise and market your club. With one submission, ProGO! allows clubs to advertise in multiple electronic marketing outlets (including Note-a-Bull news, MSC digital screens, and multiple event calendars). More information on advertising options such as Bull Market, club websites, chalking, etc. can be found at the link below.
| Policies | Student Organizations Handbook | |
| Resources | Center for Student Involvement Resources | See "Marketing" |
Advisors
All student organizations are required to have an advisor. The advisor must be a current full-time faculty or staff member or a graduate assistant at the USF Tampa campus with a valid USF email address and NetID. The Center for Student Involvement is available to help you in connecting with potential faculty or staff advisors for your organization.
| Policies | Student Organizations Handbook | |
| Advisor Handbook |
Clubs must keep their advisor's information current with the Center for Student Involvement and the Sport Club Office. Advisor updates must be made within 5 business days. The documents you need to update your club's advisor can be found below:
| Sport Club Office | Sport Club Officer/Advisor/Coach Update Form | Turn Into Sport Clubs Office (REC 020) |
| Centers For Student Involvement | Updating and Managing Blackboard Roster | Via Blackboard |
Athletic Training
As a licensed athletic trainer, our Athletic Trainer Graduate Assistant specializes in the prevention, examination and diagnosis, treatment, and rehabilitation of acute, subacute, and chronic musculoskeletal conditions found in the physically active population. Our Athletic Trainer Graduate Assistant collaborates closely with the USF Health Physicians in order to provide the best in diagnostic techniques.
The assessment, treatment (including taping), and rehabilitation of athletic injuries can be completed during the Athletic Training Graduate Assistant's office hours in REC 003. The Athletic Training Graduate Assistant also provides on-the-field medical coverage of practices and games for high risk sports.
| Policies | Sports Club Risk Management | |
| kbaughma@health.usf.edu | ||
| Fall Office Hours | Mondays – Thursdays 3:00 – 5:00pm Fridays 12:00 – 2:00pm | REC 003 |
Center for Student Involvement
The Center for Student Involvement strives to provide a purposeful and positive out-of-class experience for USF students and student organizations. This is achieved in many ways and always complements the educational mission of the University of South Florida. The uniqueness and variety of these programs, services, and activities allows for all members of the campus community to interact with others and be involved in meaningful ways of their choosing.
| Contact Information | 813 - 974 - 7912 | |
| Csi@admin.usf.edu | ||
| Office | Mondays – Fridays, 8:00am – 5:00pm | MSC 3302 |
Coaches/Instructors
Clubs are allowed to have coaches/instructors to provide skill instruction and game management. Coach/Instructor contact information must be kept current with the Sport Club Office. More information on coaches/instructors can be found below. For information on paying coaches/instructors, please see Purchasing.
| Policies | Sport Club Coaches/Instructors | |
| Forms | Sport Club Officer Advisor/ Coach Update Form | Turn into the Sport Club Office (REC 020) |
Community Service
Sport Clubs can earn Bonus Points by participating in community service projects. Clubs must have at least 10% of their members participate, and points are awarded per hour the club volunteers. Please see below for more information on points and recording hours. Don't forget to record your individual hours with the Center for Leadership and Civic Engagement for your co-curricular transcript!
| Policies | Sport Club Report Card | |
| Forms | Sport Clubs Community Service Form | Turn into the Sport Clubs Office (REC 020) |
| Resources | Center for Leadership and Civic Engagement | Service projects available through the CLCE |
| Record Your Hours | Record service hours with the CLCE |
Constitutions
A constitution provides the guidelines under which an organization will operate. The constitution defines the long-term purposes and structure of your organization. It should only be changed by amendment, approved first by a quorum of your organizations membership, and secondly reviewed by the Center for Student Involvement. To view your club's current constitution, please contact the Center for Student Involvement.
| Policies | Student Organization Handbook | |
| Resources | Center for Student Involvement Resources | See "Registration and Membership Information" |
Deadlines
For more information on Points, Suspension, and Deactivation Deadlines, please see the Sport Club Handbook below:
| Policies | Sport Club Report Card | |
| Links | Fall 2012 Deadlines | |
| Deadlines | Sports Clubs Calendar | Select the “Administrative Deadlines” Calendar |
Discipline
Sport clubs function as part of the University of South Florida campus community and are representative of the University. Consequently, both the collective organization and the individual members are expected to uphold a high level of conduct. The parameters of acceptable behavior have been established by the governing bodies of each individual sport, the Campus Recreation Department, Center for Student Involvement, Student Government, Office of Student Rights and Responsibilities, and the University of South Florida.
Club presidents need to be aware of these expectations and ensure their members adhere to all policies and procedures. Clubs or individual members who fail to follow the policies and procedures set forth by these documents, or to conduct themselves in an appropriate manner, will be sanctioned.
Equipment Checkout/Storage/Inventory
All equipment purchased in whole or in part with A&S fees becomes property of the University of South Florida, and must be checked out, stored, and inventoried with the University. Please see the Sport Club Handbook below for specific policies. For more information on purchasing equipment, please see Purchasing.
| Policies | Sport Club Property Management |
Excuses Letters
Occasionally sport club athletes miss class as a result of traveling to club events. If a professor requires an excuse letter, the Sport Club Office can provide one for you. NOTE: This excuse letter is for information purposes only, and does not guarantee that your professor will agree to allow you to miss class and/or reschedule assignments or tests.
| Requirement | You must be on the Travel Roster submitted by the club | |
| Procedure | Email the Sport Club Graduate Assistant | rec-sportclubsga@usf.edu |
| Include the following information with your request: | Name. Club, # of excuse letters needed |
Facility Reservations
Sport Clubs are allowed to reserve facilities through Campus Recreation and the Marshall Student Center for practices, events, or meetings. For more information, please see the policies below. To request Campus Recreation facilities for an event, please submit the Sport Club Facility Request form below and turn it into the Sport Club Graduate Assistant.
| Policies | Sport Club Reserving Campus Recreation Facilities | |
| Student Organization Handbook | ||
| Forms | Sport Clubs Facility Request Form | Turn into the Sport Club Office (REC 020) |
| Links | Marshall Center Room Request |
Funding
All Sport Clubs have the opportunity to request funding through Student Government. Please see the policies below for information on Funding Eligibility, Interim Budgets, Annual Budgets, and Budget Transfers.
| Policies | Sport Club Requesting Funding | |
| Student Government Finance Code | Student Government Title VIII Finance Code | |
| SCC Interim Budget Request Form | Turn into the Sport Club Office (REC 020) | |
| Forms | SCC Budget Transfer Request Form | Turn into the Sport Club Office (REC 020) |
Fundraising
Funds which are generated by student organizations, not using A&S fees, can be placed in off-campus accounts. Student organizations cannot fundraise using A&S fees. Always be aware that your organization is using the USF name, and funds should be managed appropriately. Monies generated must be in compliance with all federal, state, and local laws, USF, and A&S policies, regulations, and guidelines.
| Policies | Student Orginizations Handbook | Sport Club Donations and Sponsorship |
Hosting an Event
All events hosted by Sport Clubs, whether on campus or off campus, must be approved by the Sport Clubs Office as the sponsoring and responsible University department.
Hosting an event, game, match, seminar, or tournament is one of the most popular functions of any Sport Club. However, there are a number of policies and procedures that must be followed to ensure that all events meet University standards. The best way to insure compliance and quality is to stay in contact with the Sport Clubs Coordinator and/or Graduate Assistant throughout the planning, implementation, and evaluation phases.
To request Campus Recreation facilities for an event, please see Facility Reservations
| Policies | Sport Club Hosting an Event |
How to Join a Sport Club
All Sport Clubs are student organizations, and are thus created and managed by students. Because every club is different, you will need to send an email to the contact listed on a club's page for more information and how to join. You can also look at the Practice Calendar for information about club practices.
| Links | Sport Clubs Directory | |
| Practice Calendar | Select the "Practice Schedule" Calendar |
How to Start a New Sport Club
If we don't have the sport club you are looking for, you can start it! Please see the policy below for more information.
| Policies | How to Start a Sport Club |
Injuries/Incidents
A Sport Club Incident Report must be filled out by anyone who is injured during a game and/or practice. This form is available below. The form must also be filled out by visiting team members if they are injured during the course of play. The form then must be filed in the Sport Clubs Office as soon as possible after the incident occurs.
| Policies | Sport Club Risk Management | |
| Forms | Sport Clubs Incident Report Form | Turn into the Sport Clubs Office (REC 020) |
Insurance
The university holds NO blanket insurance policy for sport club participants. Please see the policy below for more information.
| Policies | Sport Club Risk Management |
Involvement
Clubs can receive 1-10 bonus points for every involvement opportunity they participate in, up to a maximum of 50 points for the year. Involvement events are those in which your club promotes itself to the campus community. Points will be awarded based on the amount of effort needed to participate, with events organized by the club receiving the most points. See below for more information.
| Policies | Sport Club Report Card | |
| Forms | Sport Club Involement Form | Turn into the Sport Club Office (REC 020) |
Logos
USF has registered its names, initials, logos, and trademarks as a means of protecting them from unauthorized use and abuse. Permission is required before they may be reproduced. The use of the University’s marks on a website or t-shirt is also protected by federal trademark laws.
| Policies | Student Organization Handbook |
Monthly Reports
The Monthly Report should be used to track all club-sponsored events and activities. This form is meant to be a snapshot of your club's activities - you will still need to fill out additional forms to provide more in-depth information and to receive Bonus Points on your Report Card.
| Policies | Sport Club Monthly Report Form |
Officers
For information on officer requirements, terms, elections, etc. please see the policies below. It is important to keep your officer information up-to-date with the Sport Club Office and the Center for Student Involvement. To add or change officer information, please submit a Sport Club Officer/Advisor/Coach Update Form to the Sport Clubs Office BEFORE the officer begins his/her involvement with the club. Additionally, the officer will need to be updated on Blackboard for the Center for Student Involvement.
| Policies | Sport Club Membership Requirements | |
| Sport Club Office | Sport Club Officer/Advisor/Coach Update Form | Turn into Sport Clubs Office (REC 020) |
| Center For Student Involvement | Updating and Managing Blackboard Roster |
Purchasing
In order to spend your A&S funds you must fully understand the rules, regulations and processes that govern a purchase request. There are three ways in which to spend the money that was allocated to your organization (Purchase Order, PCard, and SGOF). Please see below for more information on policies and procedures.
| Polices | Sport Club Purchasing | |
| Sport Club Purchasing and Travel Tip Sheet | ||
| Financial Officer Manual | ||
| Student Government Title VIII Finance Code |
Report Card
While we continue to add clubs to the Sport Clubs Council, the resources available to support them are not increasing at the same pace. As a result, a points system has been created that will rank clubs based on factors such as: Administrative Compliance, Activity Level, and Involvement. Each club will earn a "grade", which will determine the level of access to resources the club can expect to receive. The higher the grade a club earns the higher priority the club receives for resources such as facilities, funding, advertising, etc. Additionally, this system will allow the Sport Clubs Office to deactivate clubs that are consistently underperforming (and thus free up the resources they were occupying).
| Policies | Sport Club Report Card | |
| Deadlines | Fall 2012 Deadlines | |
| Sport Clubs Calendars | Administrative Deadlines Calendar | |
| Bonus Points Forms | Sport Club Involvement Form | Turn into Sport Clubs Office (REC 020) |
| Sport Club Community Service Form | Turn into Sport Clubs Office (REC 020) | |
| Sport Clubs Funded Travel Request Form | Turn into the SASSC Travel Office (MSC 4300) | |
| Sport Clubs Non-Funded Travel Request Form | Turn into Sport Clubs Office (REC 020) | |
| Sport Club Event Wrap Up Form | Turn into Sport Clubs Office (REC 020) |
Sport Club Council (SCC)
The Sport Clubs Council (SCC) is a student organization that works in conjunction with the Sport Clubs Office to administer the Sport Clubs Program. Each sport club at USF is a member of the Sport Clubs Council. Please see below for more information. The SCC Exec Board contact info can be found below, and the monthly SCC meeting dates are posted on the Sport Club Admin Calendar.
| Information | Sport Club Council | |
| Governing Document | Sport Club Council Standard Operating Procedures | |
| Executive Board Contact | usfscc@gmail.com | |
| SCC Meeting Dates | Calendar | Select the "Administrative Deadlines" Calendar |
Sport Club Handbook
The Sport Club Handbook contains policies and guidelines to be followed by all clubs affiliated with the University of South Florida Sport Clubs Council. This handbook should be used as a resource for all questions regarding conducting club business. Sport Clubs are subject to discipline and even suspension and deactivation from the Sport Clubs Council for not following the rules and regulations set forth in this handbook.
| Link | Sport Club Handbook |
Sport Club Office
The Sport Clubs Coordinator and Sport Clubs Graduate Assistant are responsible for the administration of the Sport Clubs Program. Sport Clubs Supervisors are student employees of the Sport Clubs Program who are collectively assigned to every club within the Sport Clubs Council. Your club's assigned Supervisor will be your primary contact for the Sport Clubs Program. Supervisors may also be visible at practices, games, and other club events.
| Information | Sport Club Office Information | |
| Contact | (813)974-6323 | |
| Hours/Location | Mondays – Fridays, 10am – 4pm | REC 020 |
Student Organization Handbook
This handbook is intended to be a tool for all registered student organizations at the University of South Florida. It includes helpful information for executive board members, organization members, and advisors about University policies, procedures, and operations to ensure a successful year for your student group.
| Links | Student Organization Handbook |
Travel
Sport Clubs must submit travel paperwork before leaving on a trip (5 business days prior for Non-Funded Travel; 10 business days prior for Funded Travel). Sport Clubs must submit travel paperwork for risk management reasons. Once travel paperwork is received, the Sport Club Office can post your event on the Away Events Calendar. Please see the policies and forms below for more information.
| Policies | Sport Club Travel | |
| Sport Club Purchasing and Travel Tip Sheet | ||
| Financial Officer Manual | ||
| Forms | Sport Clubs Funded Travel Request Form | Turn into the SASSC Travel Office (MSC 4300) at least 10 business days before travel. |
| Sport Club Non-Funded Travel Request Form | Turn into the Sport Clubs Office (REC 020) at least 5 business days before travel. |
USF Foundation
If individuals/companies wish to receive a tax deduction for their donation/sponsorship to your club, it must be processed through the USF Foundation. These donations/sponsorships must follow the guidelines below. Please contact the A&S Business Office if you have any questions.
| Policies | Sport Club Donations and Sponsorships |
Waivers/Member Registration
All sport club participants are required to fill out a Sport Club Acknowledgement of Risk and Waiver of Liability once per academic year to become a member of a sport club. Individuals will be able to access and complete the waiver when they confirm their membership in your club via Blackboard. Anyone who has confirmed their membership in your organization has agreed to the waiver and can be listed as a “member”.
Anyone participating with your club that is not a club member will now need to fill out a Sport Club Practice/Event Waiver or Sport Club Visitor Waiver each time they participate with the club. Please read below for more specific information on each requirement.
| Policies | Sport Club Risk Management | |
| Forms | Sport Club Practice-Event Waiver Form | Turn into Sport Clubs Office (REC 020) |
| Sport Club Visitor Waiver Form | Tun into Sport Clubs Office (REC 020) | |
| Sport Club Minor Participant Waiver Form | Turn into the Sport Clubs Office (REC 020) | |
| Sport Club Participant Waiver Form | Turn into Sport Clubs Office (REC 020) |