July
2009
New Faculty RightStart & Benefits
Orientation
All
new Tampa campusUSF faculty members should plan to attend one of the
upcoming RightStart/Benefits orientation sessions in
early August. At each session new faculty members will
be able to complete the paperwork required to get on the
payroll (RightStart@USF) and get information about USF
employee benefits, options and how to enroll. New
faculty members at USF St. Petersburg, USF
Sarasota-Manatee and USF Polytechnic should check with
their
local HR office for orientation information.
Sessions will be held:
-
Tuesday August 4 College of Business
Building, BSN 115
-
Wednesday August 5 College of Business
Building, BSN 115
-
Thursday August 6 College of Business
Building, BSN 111
-
Friday August 7 College of Business
Building, BSN 115
For
more information click
here or contact Michel Ferrell, Human Resources at
(813) 974-5389 or
mdferrel@admin.usf.edu.
Careers@USF Rolls Out in August
Careers@USF, USF’s new online, automated recruitment and
position description system, is scheduled for
implementation in August.
Apply for positions. For all open Faculty, Staff,
Administration and Temporary positions, Careers@USF will
allow applicants to search job postings, apply for open
positions, attach resumes and other supporting
materials, answer questions from hiring managers, and
track the status of their job applications, 24 hours a
day, 7 days a week, all online.
Manage the hiring process. Hiring managers and
departments will be able to view applications, and take
action all online, resulting in a more efficient and
faster job placement process. Hiring and DEO reports
will be automatically generated by the system. EEO
Liaisons will be able to certify an applicant pool in
seconds, all online.
Additional advantages include
-
Accessibility, on or off campus, from any computer
with internet access
-
Less paper to handle, lose and file
-
An easy system to track the progress of approvals
-
A way to screen applications quickly
-
Automated recruitment reports
-
Automated notifications to applicants
-
Fewer phone calls from applicants checking their
status
-
A way to help USF “Go Green”
-
An automated process that allows everyone to “work
smarter”
Training classes are enrolling now. Heavy users of
the recruitment system are invited to enroll right
away. Training will be offered on an on-going basis for
anyone involved in the recruitment process for their
area.
For
additional information, click
here, or contact your HR Service Consultant in your
Service Center.
New Procedures for Hiring FWS Student
Employees
If you will be
supervising an FWS student or administering your
department’s processes associated with the Federal Work
Study program, you should plan to attend a training
session for FWS & SSE hiring departments on new
procedures for Financial Aid Student Employment
Programs.
The
training session is offered twice:
July 7, 2009 from 10
– 11:30 AM in BSN 115 (College of Business)
July 9, 2009 from
1:30 – 3 PM in the TECO Room (College of Education)
Not following the new
procedures could put a department at risk for leaving
FWS positions unfunded and/or result in a department
having to pay back some of their students’ earnings.
Topics covered in the
training include:
-
Review of Changes Effective 2009
– 2010 (including new Summer Student Employment
program)
-
Overview of Financial Aid Student
Employment Programs
-
Role of Financial Aid
-
Role of Vice President/Dean Area
-
Advertising Your Position &
Reporting Your Hire
-
Role of Hiring Department
-
Appointment Process
-
Pay Distribution Process
Click
here for registration information through Talent
Management and to link to GEMS Self Service to
register. Seating is limited. For questions, contact
Sandra Sheffield in HR at (813) 974-5486.
The Benefits Expert Tip
Did you know…that your health insurance provider has
terrific online tools that can save you time and money
now? Check out this month’s
“Benefits Expert Tip”
New to
USF
Please help us give a
warm welcome to our
new employees
who joined USF during the month of June.
HR Offers Extended & Saturday
Hours for RightStart
During the month of August, Human Resources is offering
extended hours, including Saturday sessions, to allow
new employees to go through RightStart@USF to complete
all of their new hire paperwork in time for their Fall
appointment.
Extended Hours:
8 AM – 7 PM Monday – Thursday, August 3
– August 27
Saturday Sessions:
11 AM – 3 PM Saturdays August 1, 8, and 22
During this time, new employees can come to HR, located
in SVC 2172, before their hire date. Employees should
bring their offer letter, all of their appropriate
documentation proving their eligibility to work, and a
voided check for direct deposit sign-up. HR will take
care of the rest! For questions, call Human Resources
at (813) 974-2970.
Foreign National/RightStart@USF Training
Offered
If
you are responsible for hiring foreign nationals in your
department, this training may be for you. The training
is presented by International Services (IS) and Human
Resources, and all are welcome to attend.
When:
Thursday, July 16, 2009 from 10:00 to 11:00 AM.
This class
will be repeated on November 12, 2009.
Where:
SVC 2070
The presentation will provide an overview on the
following topics:
-
Definition of Non-Resident Alien (NRA)
-
How to Identify that the Employee is an NRA
-
RightStart@USF
-
Basic Immigration Documents
-
Common Visas Eligible to Work
-
Visas Not Eligible to Work
-
Ramifications of hiring employees with No Work
Authorization documents
Register using GEMS self service for “RightStart/Employing
Foreign”, course number BPC111. You can access
GEMS Self Service via the
eUSF Portal or by following the instructions
here. For questions contact your Employment
Center Representative in your
Service Center.
Open Enrollment and Benefits Fair
The
annual USF Employee Benefits Fair & Wellness Expo will
be held Tuesday September 22 from 9 AM to 4 PM in the
Marshall Student Center Ballroom. State and other
benefits providers will be available to talk
individually with employees about their benefits. This
year’s Wellness Expo will feature information and
demonstrations to help you stay healthy! Benefits Open
Enrollment runs September 14 – October 9. For more
information, visit the
Benefits Fair webpage
or contact HR Benefits at
(813) 974-2970.
Outstanding Staff Award Deadline to
Nominate is July 17
July
17th is the deadline for nominating your
colleagues or employees for an Outstanding Staff Award.
The
Outstanding Staff Award is the highest award given to
staff members by the university. All USF employees are
invited to submit nominations to recognize employees who
exemplify USF’s Values and Standards of Service, and
demonstrate the excellence and commitment that make USF
a great university. All Staff and Administration
employees with at least one year of continuous service
at USF qualify for nomination.
The
nomination form and instructions are available on-line
here
or contact Human Resources at (813) 974-5711 or
sboully@admin.usf.edu.
All nominations must be submitted to the nominee’s
Dean/Director for signature no later than Friday July
17, 2009.
Award recipients will be honored at the award ceremony
to be held on Tuesday September 29, 2009 in Theatre I at
2 PM. All nominees will receive a copy of their
nomination form and letters of endorsement, and a copy
will be placed in their official personnel file.
For
additional information contact Judy Lowry in Human
Resources at (813) 974-5484 or
JLowry@admin.usf.edu.
Update Your Skills with Summer Classes
from Talent Management
Take
advantage of the weeks of summer to get the training you
need to stay up-to-date with changing technology,
policies, procedures and professional practices; improve
your technical skills; develop your team; communicate
effectively; and much more. USF Talent Management
courses are free to USF employees.
Technical and Skills Training -
Click here to see a sampling of Talent Management’s
summer classes on Excel, Outlook, OASIS academic
support, human resource and financial functions; “USF
101”; and more.
Professional Development -
Click here for details on courses offered this
summer on workplace communication, disability etiquette,
and building and developing teams.
For
more information and to enroll, visit the
Talent Management website, or call (813) 974-3090.
Update Your Mailing Address for FRS
Pension Plan
The
Division of Retirement is preparing the 2009 Annual
Statements for FRS Pension Plan participants. Please
review and update your mailing address on file with USF
in order to ensure that you receive your statement. Your
mailing address may be accessed through GEMS Self
Service via the
eUSF Portal or by following the instructions
here. There is a
short on-line training that walks you through how to use
GEMS Self Service
here. For questions contact a Benefits
Representative at (813) 974-2970.
Milestone Anniversaries
We’re delighted to recognize the length of service of
our employees and their ongoing commitment to USF. To
help us congratulate the following "Faces of USF" who
are celebrating anniversaries this month, click
here.
Heart Walk November 14, 2009
Sign up now to join “Team USF” to walk and fight the #1
killer in the U.S. – heart disease. Last year USF had
504 walkers and raised over $36,000. This year’s
American Heart Association Heart Walk will be Saturday
November 14th at Raymond James Stadium.
Expected attendance is 20,000 walkers. Join your
department’s team or organize a team of your own. To
learn more and register click
here. The A&P Council is USF’s Company Leader. For
questions contact Christopher Akin, President of the A&P
Council, at
cakin@admin.usf.edu.
USF Night with the Rays & Free
Daughtry Concert August 1st
All
USF faculty, staff, students and alumni are invited to
attend the second annual USF Night with the Tampa Bay
Rays on Saturday, August 1 at 4:10 PM at
Tropicana Field in St. Petersburg, when the Rays take on
the Kansas City Royals.
Four-time Grammy Award winner Daughtry will perform a
FREE post-game concert, and USF alumnus and Broadway
star Quentin Darrington will sing the national anthem.
USF's cheerleaders, Sun Dolls, and Rocky the Bull will
also make special appearances.
Your
$35 ticket price includes a lower box seat and a black
flex-fit limited edition Rays hat with the USF Bulls
logo, while supplies last. Tickets must be purchased
before July 17.
If
you book a group of 20 or more seats, you will receive
your limited edition flex-fit hats in advance, preferred
seating, a scoreboard welcome and additional discounts.
To order your group tickets, call 727-825-3391, or
email Travis Mincey.
Individual tickets are available exclusively online
through
www.raysbaseball.com/usf. Individual ticket
purchasers will receive a limited edition hat on the day
of the game.
Last year's USF Night with the Tampa Bay Rays was a sell
out, so order your tickets now. For more information,
email Travis Mincey.
Search Committee Meetings Notices
Now Posted on the Web
Search committee meeting notices are now posted on the
Search Committee Meeting Notices Calendar. Previously,
notices were posted on the USFNEWS and USFTALK listservs,
where they could be viewed only by individuals with a
USF email address. By moving the notices to the website
calendar, they are now globally accessible.
During the recruiting process, search committees must be
formed when recruiting for Faculty or Director level
positions and above. When search committee meetings are
scheduled, Florida law requires reasonable notice
(typically 3 days) of the meeting’s time and place, and
information on requesting disability accommodation.
To
view the calendar, from the top of the
USF home page (and many other USF web pages), click
Calendars and select Search Committee Meeting
Notices. For questions about recruiting,
responsibilities of search committees, or other HR
issues, contact your
Service Center. For assistance with the calendar,
contact Chuck Welsh or Chris Sharp in HR at (813)
974-2970.
