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What's New in HR

 

PHASE III ENHANCEMENTS FOR THE
AUTOMATED LEAVE TRACKING SYSTEM (ALT)

HR is pleased to announce that effective the beginning of August the following enhancements will be available in the ALT system:

  • FMLA – warning message is displayed when an employee requests leave and/or a leave coordinator makes an adjustment to an employee’s FMLA leave prompting the user to select another leave type to remain in pay status.

  • Email Notification – description is updated and the cancellation button is deleted

  • Comments Section – leave coordinators are able to document reasons for adjustments

  • Approval of Zero Hours – warning message advises that zero hours cannot be approved

  • “Hours” fields rounded to 2 decimals – hours on the Leave Management page are rounded to 2 decimals

  • “Hours Available” field – are in bold font

  • Miscellaneous Tab – Date/time ALT transactions are entered and date/time of the approval is automatically  displayed in the miscellaneous tab

  • Cancellation of Leave Request – users are able to modify cancelled leave requests.

  • Positive (+) or Negative (-) Adjustment – All adjustment leave type codes are changed to indicate a (+) for a positive and a (-) for a negative (ex: AL+ or AL-). 

  • Three (4) New Reports will be available

o    Leave Balance Detail Report- ALT001: This report shows each plan type for each employee with a leave balance.

o    Leave Balance Summary Report- ALT002: The report shows a summary of beginning and ending balances for each plan type including a signature page for the employee and accountable officer.

o      Absence Listing – information about an employee’s absence history

o      Time Lost Due to Absence –  information about an employee’s total days missed for each leave occurrence.

These enhancements offer additional capabilities to the ALT system and provide reporting tools for Departmental Managers and Supervisors.

Stay tuned for news on the following enhancements that will be available in ALT in the near future:

  • Request and approve leave for phase Retirees and Graduate Assistants

  • Request, manage and track leave without pay (LWOP)

  • Request, manage and track Administrative Leave used (negative hours)

  • Auto enroll all employees (including OPS) in FMLA and Workers Compensation leave plans

HR would like to thank the USF community for their support and commitment in working together to achieve process improvements in the ALT system.

If you have any questions, please contact Beverly Jerry, at 4-5717 or BJerry@admin.usf.edu.

2006 OPEN ENROLLMENT

This year, Open Enrollment for all State offered insurance benefits will be September 19, 2006 through October 18, 2006.  During Open Enrollment, employees will have an opportunity to enroll in, change or cancel benefits.  The changes made during Open Enrollment will take effect January 1, 2007.

Employee Benefit Statements will be mailed to employee home addresses directly from People First beginning September 5, 2006.  The Benefit Statement provides employees with a personalized summary of benefits that they are enrolled in.  On September 12, 2006, the People First Service Center will be available to respond to inquiries regarding Open Enrollment.  The Service Center staff will be able to provide information and assistance in preparation for Open Enrollment at that time.  They will not be available to accept Open Enrollment elections or changes until September 19, 2006.

Beginning September 19, 2006 employees will have four ways to enroll in, change, or cancel their benefit elections through the People First Service Center.

·        Online enrollment – You can access the online system at https://peoplefirst.myflorida.com any time.

·        Interactive Voice Response (IVR) – You can access the IVR by calling 1-866-ONEHRFL (1-866-663-4735) any time.  If required to exit the system in order to speak with a Specialist, please be aware that such representatives are only available during the Service Center hours of operation specified below.

·        Service Center – You can speak with a Service Center Specialist by calling 1-866-ONEHRFL (1-866-663-4735), Monday through Friday, 8:30 AM – 5:30 PM, Eastern Time.

·        Paper Enrollment Forms – You can request forms from a Service Center Specialist by calling 1-866-ONEHRFL (1-866-663-4735) or access enrollment forms online.

As in years past, Benefit Confirmation Statements will be mailed only to all who made election changes.  Individuals will have until 5:30 PM, Eastern Time, Thursday, November 2, 2006 to make corrections to their Confirmation Statements. If you’ve made no changes to your current benefits elections, you will not receive any additional information at this time.
 

TERMINATION OF HEALTH CORPORATION OF AMERICA HOSPITALS
IN UNITED HEALTHCARE NETWORK

As of August 30, 2006, fifteen Health Corporation of America (HCA) hospitals in Tampa and the surrounding area are no longer participating in the United Healthcare network.

During recent negotiations, United Healthcare and HCA were unable to reach an agreement to allow continued in-network access to these hospitals.  In this case, services provided at hospitals owned by HCA would be considered out-of-network and would not be covered with the exception of emergency services.

The following HCA hospitals are affected:

Hospital                                                   City                           County

Blake Medical Center                                Bradenton                  Manatee
Brandon Regional Hospital                         Brandon                    Hillsborough
Community Hospital of New Port                New Port Richey        Pasco
Doctors Hospital of Sarasota                     Sarasota                    Sarasota
Edward White Hospital                              St. Petersburg            Pinellas
Englewood Community Hospital                 Englewood                 Sarasota
Fawcett Memorial Hospital                         Port Charlotte            Charlotte
Gulf Coast Hospital                                   Fort Myers                 Lee
Largo Medical Center                                Largo                         Pinellas
Northside Hospital & Heart Institute            St. Petersburg            Pinellas
Oak Hill Hospital                                       Brooksville                 Hernando
Regional Medical Center Bayonet Point       Hudson                     Pasco
South Bay Hospital                                    Sun City Center         Hillsborough
Southwest Florida Regional Medical Center  Fort Myers                Lee
St. Petersburg General Hospital                  St. Petersburg           Pinellas

Transition of Care Benefits will be available to employees receiving treatment for acute episodes of a chronic illness or with an acute medical condition or if they are in the second or third trimester of pregnancy.  Employees will need to contact United HealthCare and request an application for this.

Employees should direct questions to United Healthcare at 1-877-614-0581.
 

BENEFITS FAIR- GRAND PRIZE WINNER IS NUMBER 243

Congratulations to the Benefits Fair Grand Prize Winner- Number 243. The winner will receive a $1,000 Gift Certificate to Ideal Image. Please contact Pamela Decius at (813) 974-5713 to make arrangements to pick up your prize!


 

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