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Advertising the Position
It is the responsibility of the
hiring authority to advertise in key publications in
order to reach members of communities under-represented within the
University (e.g., women and/or minorities).
1. Human Resources
coordinates all advertising in local media and/or trade
publications (e.g., Tampa Tribune or Chronicle of Higher
Education). If you are interested in advertising in
print media, you must request the desired publication(s) on the
Position Vacancy
Announcement (PVA). The
hiring department is responsible for paying all costs
associated with external advertising. Your
HR Representative
or the
Diversity & Equal Opportunity Office (DEO)
will assist you in determining possible sources for your
advertisement, publication dates and will obtain a quote
for the hiring authority’s approval prior to placement
of the advertisement.
Possible sources for
advertising include:
- Newspapers (mainstream and non-conventional)
- Professional publications
- Minority/diversity
organizations and publications
- Radio
- TV
- Unemployment office
- On-line job boards
- Word of mouth
- Minority and
women-oriented on-line networks
- Other universities
- Conferences
- Career expos
2. All Administration
positions at the Director level and above must be
advertised nationally. DEO routinely places
advertisements in the following publications to satisfy
this requirement:
Women
in Higher Education
Diverse Issues in Higher Education
Hispanic Outlook
3. For any position where
the underutilization of women and/or minorities has been
clearly identified, position-specific advertisements
must be placed in state or local women’s and/or minority
publications (contact DEO at 974-4373 for more
information).
4. Candidate pools formed
for one search may be considered viable and used to fill
another position with the same classification for up to
four (4) months after the initial hire.
5.
Exceptions.
The following
circumstances do not represent bona fide position
vacancies and no announcement is required:
-
The reassignment or
demotion of an employee to a different position.
-
The reclassification of
a filled Administration, Staff, or Faculty position
if no actual vacancy exists.
-
A change of funding
to/from a contract, grant, auxiliary, or local-fund
from/to a general revenue funded position with no
change in duties, responsibilities, or
classification if the incumbent was hired according
to the university vacancy announcement procedures.
6. Exemptions. The
following positions are exempt from the position
vacancy announcement requirement unless the
Diversity & Equal Opportunity (DEO) Office has
determined that the position has special advertising
requirements in order to meet the needs of the
University Affirmative Action Plan or Equity
Accountability Plan.
- Positions funded from
contracts or grants:
- The principal investigator and other
proposed incumbents are specifically
identified by name in the contract or grant.
A position is
available because a contract or grant is
terminated and reestablished and the
position has the same duties under the
reestablished contract or grant.
Positions to be filled by
persons who have been laid off and who have
recall rights under the rules or bargaining
agreement.
Positions of 0.5 or less FTE.
Positions to be filled as visiting
appointments if the appointment does not extend
beyond one year.
Positions to be filled on an acting,
temporary, or emergency basis for one year or
less. When the position is to be filled on a
permanent basis, it must be advertised unless
the university president or designee approves a
waiver.
Temporary positions ( formerly known as
Other Personnel Services - OPS).
Positions to be filled by an employee who
completed in good standing a university
educational leave program.
Positions to be filled in settlement of
litigation, grievance or arbitration.
Positions to be filled according to a
university internal promotional posting
procedure. The internal posting of the position
is a minimum of seven (7) calendar days.
Positions to be filled from applicant pools
generated by advertisements of other positions
reflecting the same qualifications for the
positions to be filled, if the selection occurs
within the last four months following the close
of the search which generated the pool.
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