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Assessing the Applicant
Pool
1. When an applicant submits his/her application or
resume, a letter of acknowledgement should be sent
routinely from the hiring department to the applicant by
email or, if no email address is provided, by U.S. mail
(see
Application
Acknowledgment in
Exhibits/Forms).
The
USF
Application for Employment
contains the
Applicant Data Form
(ADF).
Information collected on the ADF is used by the
Diversity & Equal
Opportunity Office
(DEO) only for the purpose of evaluating recruitment
programs, monitoring and reporting in accordance with
Executive Order 11246
and the
State of Florida nondiscrimination regulations.
Response is voluntary. Failure to complete the form will
not subject an applicant to adverse treatment in
employment consideration.
- For Administration positions:
if a USF Application for Employment was not
received, the ADF should be included with the letter
of acknowledgement and a request that the candidate
complete the ADF and return it within ten (10)
calendar days from the date the letter was sent.
- For Staff positions: the ADF
is included in the Application for Employment and
does not need to be sent with the letter of
acknowledgement.
Search committees (if utilized)
and hiring managers do not see ADF forms. Completed ADF
forms are removed from all Applications by the
department contact/recruiter and given directly to the
Unit
Equal Opportunity
Liaison (EOL) (see
Roles and
Responsibilities of the Unit Equal Opportunity Liaisons in the
Exhibits/Forms
section).
2. The department
contact/recruiter or Unit EOL completes the
Recruitment Worksheet
and compiles the information on the ADF’s for an
analysis of the applicant pool.
3. The Unit EOL/designee
certifies that the applicant pool is acceptable when
there is evidence that the hiring department has made a
good faith effort to compile a diverse applicant pool.
4. If the applicant pool is
not acceptable, the hiring authority must re-advertise
unless continuation of the selection process is approved
by DEO. The Unit EOL will advise the hiring authority. |
