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Reviewing Applications/Resumes
1.
Applications/resumes must be received by the published
deadline date to be considered.
2. When an applicant
submits his/her application or resume, a letter of
acknowledgement should be sent routinely from the hiring
department to the applicant by email or, if no email
address is provided, by U.S. mail (see
Application Acknowledgment in
Exhibits/Forms).
If application materials are received after the
deadline, the applicant should be advised that s/he will
not be considered for the position (see
Exhibits/Forms
for
Disqualification sample letter).
3. If the applicant pool is
acceptable, the hiring authority will determine which
applicants meet the minimum and preferred qualifications
required for the position by carefully reviewing each
applicant’s education and previous work experience for:
- Skills, abilities and
competencies related to the position qualifications
as outlined in the
Position Description(PD).
- Transferable skills.
- Prior employment experiences
(applicability, level of position, etc.).
4. Qualified applicants
should also be evaluated for:
- Reasons for leaving an
employer.
-
Nepotism issues (conflicts
created by employment of relatives in the same work
area).
- Veterans’ Preference (Staff
positions only).
- Information on criminal
convictions (not arrests).
The reviewer should note items on
the application or resume that require follow up or
further explanation during the interview .
Use a separate sheet of paper when making notes
regarding the candidate. The original application is a
public record and subject to the
State of Florida Public Records Law.
5. If an applicant claims
Veterans’ Preference for Staff positions and meets the
preferred qualifications the applicant must be
interviewed (see
Veterans' Preference -
How to Determine in
Exhibits/Forms).
6. It is the hiring
authority’s responsibility to review the official
personnel files of all internal applicants and/or former
USF employees being interviewed for the position. Official personnel files are located in
Human Resources, SVC 2172. Personnel files for USF St.
Petersburg are located in USF St. Petersburg Human
Resources, BAY 206.
7. Applicants who have a
substandard USF performance evaluation in effect or who
have received any discipline within the previous six (6)
months (excludes counseling and oral reprimands) are not
eligible for consideration. Contact your
HR Representative
for assistance. A complete list of requirements for
candidates applying for internal recruitment
opportunities may be found under
Posting the Position for Internal Recruitment.
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