ADVANCEMENT Management Council

Purpose: Institutional Advancement at the University of South Florida encompasses activities and programs undertaken by the University to develop understanding of and support from external constituencies in order to advance its mission.  The Advancement Management Council (AMC) serves an important function in support of the University’s Board of Trustees’ governance process and will review any proposed action items on the agendas of BOT workgroups, which have either a fiscal or programmatic impact on one or more college, institution or campus.

The system-wide operation of University Advancement includes the USF Alumni Association, USF Regional Campuses and the USF Foundation, including the Development Office.  The University AMC coordinates the planning and implementation of fund-raising policies, procedures, processes, and initiatives in participation with all other areas of the University having a stake in its success.  The aim is to mobilize the University with an approach that emphasizes it is everyone’s responsibility to help USF achieve its goals and aspirations.

The AMC will encourage innovation, communication and collaboration and provide a venue for discussion of issues related to institutional advancement by senior representatives from USF Athletics, USF Health, USF Lakeland, USF St. Petersburg, USF Sarasota-Manatee, and USF Tampa, including the Division of University Advancement and the USF Foundation.

Charge: The charge to the Advancement Management Council (AMC) is to recommend to the Vice President for University Advancement, and through the Vice President to the President’s Executive Management Council, all system-wide policies and processes that impact the infrastructure and the areas of institutional advancement.   It is the responsibility of the entity/individual seeking action to submit items to the AMC in a timely manner for consideration.   AMC staff and deadlines for council agenda items will be posted on a calendar available on the President’s website.

Specific topics the AMC will address include: system-wide strategic direction for University Adavancement; federal and state legislative updates; identifying potential partnerships; issues and opportunities that impact the effective management of external relations with USF’s constituents; communication; and Advancement programs, services and resources.

Areas within the scope of the AMC include, but are not limited to:

  • Access and use of USF alumni and donor records;
  • Prospect and donor clearance and management
  • Naming convention associated with private gifts;
  • Planning and coordination of University Advancement marketing, communication and events; and ,
  • Policies and procedures governing the raising, management and investment of private contributions to the University of South Florida.

Chair: The Vice President for University Advancement/CEO USF Foundation serves as Chair for the Advancement Management Council (AMC) and will represent the AMC to the President’s Executive Management Council, the University Board of Trustees’ and Trustees’ Workgroup meetings.

Meetings: Meetings will be monthly and will occur in coordination with a regularly scheduled Development Operations meeting, with subcommittees or additional sessions as needed.    A meeting agenda will be distributed in advance of each meeting and meeting reports will be provided to Advancement Management Council members.  The Office of the President will post agenda and meeting dates and locations to the President’s website.