Welcome to the USF Travel department!

MISSION STATEMENT

Thank you for visiting the website of the University of South Florida’s Travel Department.

Under the purview of the USF Controller’s Office, it is the responsibility of the Travel Department to process all payments related to USF business travel.

USF Travel receives Expense Reports and requests for Advance and Direct Payments related to travel; audits submissions for compliance with current University policies and procedures; and processes payments to employees and outside vendors incurring travel expenses on behalf of the University.

Please refer to these pages for relevant information, important forms and direction regarding the proper submission of requests.

Should you have questions or concerns, the travel staff is eager to assist you. Please contact us if we can be of further help.



Travel Process Changes Effective July 1, 2014:

Florida statute 112.061, requires all USF business travel to be by "the most efficient and economical means of travel (considering time of the traveler, impact on the productivity of the traveler, cost of transportation, and per diem or subsistence required)." Other considerations are the nature of the business, number of travelers and amount of equipment or material to be transported.

To better comply with these requirements, the following changes are effective July 1, 2014:

  • E-mails will be automatically sent from Orbitz for Business to travelers for each reservation considered "out of policy", for which a reason was required in the booking path.

  • Travelers are requested to print the e-mail(s) and to include with their expense report receipts.

  • Travelers are to write on the airfare e-mail why that selection was "the most efficient and economical" consistent with Florida statute

  • Travelers are encouraged to write notes of further business justification on rental car and hotel e-mails as necessary.

  • The OFB threshold for "out of policy" or "reason required" for airfare bookings is increased from $1 to $50. Only fares that are greater than $50 higher than the low fare alternative will require a reason for choosing.

In addition to improved compliance with the requirements of Florida statute, this is intended to streamline the expense report process by reducing the amount of questions and back and forth communications necessary during expense report audit to document the business justification for expenses incurred.

If you have any questions please direct them to OFB Team .

Travel

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Mail Point: ALN147

Location: Tampa Campus Andros Classroom Building, AOC100

Hours: 8:00 a.m. to 5:00 p.m.

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