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Satisfactory Academic Progress (SAP) for Financial Aid Recipients

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To check your Satisfactory Academic Progress in OASIS:

  1. Login to OASIS
  2. Choose "Financial Aid"
  3. Choose " My Award and Loan Information"
  4. View your Satisfactory Academic Progress status under the "General Information" tab.

Be aware of renewal criteria!

Familiarize yourself with and adhere to the renewal criteria for each of the scholarship and other aid programs from which you are receiving funds.

Check your scholarship terms & conditions and Financial Aid Programs At-A-Glance to view the renewal criteria for each program (or check with the organization which provided you with the funds).

Policy Basics

Federal regulations require all schools participating in Title IV federal financial aid programs to have a Satisfactory Academic Progress (SAP) policy that conforms to the requirements detailed below. These requirements apply to all students as one determinant of eligibility for financial aid.    

  • Your satisfactory academic progress status is based on your entire academic record, at all schools attended, regardless of whether you received financial aid.
  • Newly admitted transfer students have SAP calculated based on final academic transcript(s) from all schools attended.
  • If your SAP status is ineligible, you will not qualify for a tuition deferment and must pay by the payment deadline (end of drop/add, which is the 5th day of classes), or your registration will be cancelled.

Check your status in OASIS each semester!

  • SAP is calculated each semester after grades have been recorded in academic history by the registrar.
  • An e-mail notice is sent when you lose eligibility, but it may be close to the start of the next semester.
  • A good time for you to check your status is one week after the last day of final exams.


Requirements

GPA Requirement – The GPA requirement sets a minimum USF cumulative grade point average (CGPA) for the degree level at which you are classified.  Note: This is the CGPA used to determine your USF academic status, and does not include grades from courses taken at another school.

  • Undergraduate – You must maintain academic standing consistent with graduation requirements until you have earned 60 credits (junior level), at which point you must maintain a minimum USF CGPA of 2.0 at all times.
  • Graduate – A 3.0 USF CGPA is required at all times.  
  • Professional – The academic requirements specified by the USF Health Colleges to advance within the professional program.

Pace Requirement – The pace requirement sets an expected progression to earn your degree.

  • Undergraduate and Graduate pace – You must earn 67% of all attempted credit hours.  Pace is determined by dividing the total number of credit hours you have earned by the total number of credit hours attempted.  All credits attempted and earned from all schools you have attended are included in determining pace.  
  • The pace requirement for graduate students is calculated using the credits attempted and earned while classified at the graduate degree level.  

Professional - Medical(MD), Doctor of Physical Therapy(DPT), and Doctor of Pharmacy (PharmD) -  You must meet the requirements for progression to the next level of your professional program.

Maximum Time Requirement – The maximum time requirement sets a limit to the number of credit hours you may attempt before earning your degree. 

  • Undergraduate
    Your eligibility ends when you have attempted 180 credit hours, which includes credits attempted at any school prior to and while enrolled at USF regardless of whether you received financial aid at the time you attempted them.

    • No longer eligible - Once you have attempted 180 credit hours, you are no longer eligible for financial aid (including federal student loans) as an undergraduate student.  

      Most undergraduate degrees require 120 earned credits. Federal regulations stipulate that the maximum time frame for an undergraduate student cannot exceed 150% of the published length of the academic program.  If your degree program has a published length of more than 120 credits, your undergraduate eligibility can be adjusted by petition.

    • No extended eligibility for changes in major, multiple majors, or minors – No additional time is granted for a change in major, multiple majors, or minors.

    • No extended eligibility for a 2nd bachelor’s degree – Students classified 5B are restricted by the undergraduate limit of 180 attempted hours, and do not have additional undergraduate eligibility. 

  • Graduate
    The maximum time limit for graduate students is set by degree level, not degree program. You must earn your graduate degree within the following limits:

    • MA/MS - 70 attempted hours
    • EdS - 115 attempted hours (includes hours at the MA/MS level)
    • PhD/EdD - 135 attempted hours (includes hours at the MA/MS and/or EdS levels)

    • No longer eligible – Once you have attempted the maximum credits for your graduate degree, you are no longer eligible for financial aid (including federal student loans). 

    • No extended eligibility for changing programs - There is no additional eligibility for changing graduate programs at the same degree level (masters, doctorate). All attempted credits from all graduate programs count against the limit.

    • No extended elgibility for a 2nd graduate degree at the same level - If you have earned one graduate degree, there is no additional elgibility for a 2nd graduate degree at that degree level.
 


Policy Details: 

When is SAP Determined?

  • Initial Review
    • New freshmen are considered to be meeting SAP during the first USF term.   
    • New transfer students must meet all SAP requirements prior to the start of the first USF term.
    • Readmitted students will have SAP recalculated prior to the start of the term readmitted, which may result in an ineligible status.
  • End of Semester Review – SAP status is calculated at the end of each semester, after grades are posted to academic history by the Registrar, which is normally 3 business days after the end of final exams. The SAP calculation is normally the 4th business day after the end of final exams.

What does my SAP Status mean?

  • Eligible – You meet all SAP requirements and are eligible to receive financial aid.
  • Warning – You are eligible to receive financial aid for one semester in warning status.  This status is granted once after your status changes from eligible to ineligible for GPA and/or Pace only. There is no warning status for maximum time.
  • Ineligible – You are not eligible for financial aid or for a tuition deferment when your status is ineligible.  
  • Probation – Probation status can be granted by petition only, if you have an approved SAP petition. You are eligible to receive financial aid for one semester in probation status.  Subsequent semester(s) in probation status can be granted only after a review at the end of each semester to confirm your compliance with your financial aid academic plan. All academic plans require you to earn/pass all attempted credits each semester on probation status.

How do you regain eligibility?

Petition – If extenuating circumstances during specific terms of enrollment caused you to not meet the SAP requirements, you may file a petition.   

Petition Requirements for GPA and/or PaceA petition for GPA and/or pace requires the following:

1. A typewritten personal statement (not written by someone else on your behalf), that explains:      

  • Extenuating circumstances for specific terms of study with unearned (dropped, failed, incomplete, missing grades) credits that caused you to not meet the SAP requirements, AND
  • What has changed that will allow you to either meet the SAP requirements at the next calculation, or meet the requirements of the academic plan.  

    Note: Extenuating circumstances include: personal injury or illness; family emergency; death of a close relative; or other exceptional circumstances.

2. Documentation must be attached that confirms your extenuating circumstance and the dates during which it occurred.

3. If your petition for GPA and/or pace is approved, an academic plan will be posted as a requirement in OASIS, which you must accept before your eligibility for financial aid will be finalized.

Petition Requirements for Maximum TimeA petition for maximum time requires the following:

1. A typewritten personal statement (not written by someone else on your behalf), that explains:      

  • extenuating circumstances for specific terms of study with unearned (dropped, failed, incomplete, missing grades, repeated) credits that caused you to not meet the SAP requirements, AND
  • what has changed that will allow you to either meet the SAP requirements at the next calculation, or meet the requirements of an approved academic plan. 
    Note: Extenuating circumstances include: personal injury or illness; family emergency; death of a close relative; or other exceptional circumstances.

2. Documentation must be attached to confirm each extenuating circumstance and the dates during which it occurred.

3. The completed academic plan, which is part of the petition form, must be signed by your USF academic advisor with the college/department stamp.

Petitions should be submitted within the first 2 weeks of classes.   Although petitions received late are reviewed, your eligibility for some aid programs may be negatively impacted by a late petition.

Academic circumstances that can negatively affect your eligibility

  • Credits taken at another school with an outstanding transcript will cause you to be assigned an ineligible status until a transcript is received and processed into your academic history. This will happen each time you choose to take classes at another school while attending USF.

  • Credits taken while enrolled in a study abroad program with an outstanding academic transcript may cause you to to be assigned an ineligible status until a transcript is received and processed into your academic history.

  • Changes in graduate major that lower pace – If you change your graduate major, the graduate school authorizes previously earned graduate grades that do not count for the new degree, to no longer count toward your CGPA.  This reduces your completion ratio because all credits count as attempted, but are no longer counted as earned.  These can be identified by a # sign on your academic record, and can only be reviewed and adjusted by petition.
  • Pursue degree at a lower level after earning a graduate degree – There is no additional eligibility if you earn a graduate degree and return to pursue another degree at the undergraduate level, or at a lower graduate level. If you change degree level from graduate to undergraduate, your SAP status must be reviewed to determine your eligibility.
  • Incomplete grades, missing grades, failing grades, course withdrawals – all lower your completion ratio, because they are counted as attempted, but not earned credits.  They also count against your maximum attempted hours.
  • Courses taken for pass/fail grades– count against both your maximum attempted credits and your completion ratio. 
  • Repeated courses - count as attempted credit hours each time you register for them, but reduce your completion ratio because they count as earned credits only once.
  • Academic renewal credits – count against your maximum attempted credits, and also lower your completion ratio because the credits count as attempted but not earned.  These credits can only be reviewed and adjusted by petition.
  • Remedial courses – do not count as either attempted or earned credits.
  • Late posted grades or grade changes – will not change your status.  You may request that your SAP status be recalculated after you have confirmed with the Registrar that the grade change has been posted to your academic record. 
 
jkrez - 10/24/14