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What's New in HR Archives

What's New in HR

May 1, 2007

Life After Classification Redesign	Financial Disclosure
New Faces in HR	Outstanding Staff Awards Ceremony
Adoption Benefits Program	Update Your Mailing Address for FRS Pension Plan
USF101: Stuff You Need to Know (but didn’t know to ask)

Financial Disclosure

Each year, employees filling certain designated positions are required to complete a Statement of Financial Interests Form and submit it to the Department of State in Tallahassee by July 1. At the University of South Florida we have approximately 75 positions which are so designated.

The forms are mailed directly from the State to the incumbents of the designated positions. Most affected individuals should have received the form and the guide by now. The forms must be completed, signed, and returned to Tallahassee, even if none of the items apply.

If this applies to you, we recommend you retain a copy of the completed form for your records.

Do not send the completed forms to Human Resources. The mailing address is listed on the back of the form.

If you have any questions regarding the requirement to file or the form itself, please contact either Nancy Ward at 974-5385 or Sandy Lovins at 974-8063.

Life After Classification Redesign

The new classification structure is now in place.

“Classification has always been and continues to be a core function of Human Resources. That was true before the Classification Redesign Project and remains true now,” said JD Needham, Assistant Director of HR Services. “We’re continuing to work through any outstanding issues remaining from the Project, while returning to ‘business as usual’.”

During the analysis phase of the Project, there was a “classification freeze” in place for routine reclassification requests. Now that the “freeze” is no longer in effect, if you need classification assistance, please consult your HR Classification Analyst or click here to learn more about normal classification procedures.

For more information on the Classification Redesign Project, visit the website here. If you have additional questions, please contact JD Needham at 974-5719 or jneedham@admin.usf.edu.

Update Your Mailing Address for FRS Pension Plan

Do you participate in the FRS Pension Plan? The Division of Retirement is preparing the 2007 Annual Statements for FRS Pension Plan participants. Please review and update your mailing address on file with USF in order to ensure that you receive your statement. Your mailing address may be accessed through GEMS Self Service (click here for instructions). For questions concerning GEMS Self Service, contact Human Resources at 974-2970.

Outstanding Staff Awards Ceremony May 23

All employees are invited to attend the annual Outstanding Staff Awards ceremony on Wednesday May 23, 2007 at 2 PM in Theatre I. The Outstanding Staff Award is the highest award given by the University to Administration (A&P) and Staff (USPS) employees who exemplify USF’s vision, values and standards of service. It is an honor to be nominated.

The Outstanding Staff Awards recognize those individuals who have demonstrated excellence, commitment and exceptional contributions to the University. Outstanding Staff Award recipients are recognized and honored at the Awards Ceremony. In addition, two Outstanding Staff Award recipients will be honored as “Employees of the Year” and receive the Gabor Award.

Please plan to join President Genshaft in honoring USF’s Outstanding Staff Award nominees and recipients at this important annual event.

For questions or more information please contact Judy Lowry, HR Communications, Programs & Events, (831) 974-5484, jlowry@admin.usf.edu.

New Faces in HR

Janice Sullivan has been with the HR Division in University Payroll since 2006 and has recently transferred to the HR Employment Center team as the new RightStart “Ambassador” (officially known as HR Representative). Janice is bilingual in Spanish and English and is an Architect with a Masters in HR Management, PHR certification and is currently pursuing her PhD in Adult Education at USF. Janice can be reached at jsullivan@admin.usf.edu or 974-1491.

Jesse Ray Rodriguez has joined the HR Operations team as an HRIS Reports Developer. Jesse has approximately ten (10) years of IT experience. Jesse has a B.S. in Computer Information Systems and before coming to USF he worked as a programmer as well as provided technical support to end users. Jesse can be reached at jesser@admin.usf.edu or 974-5386.

Adoption Benefits Program

The 2007 open enrollment period for the State’s Adoption Benefits Program continues now through May 31, 2007. If you adopted a child on or after October 1, 2000, and you are a full-time or part-time USF employee, you are eligible to apply for adoption benefits during the open enrollment period. OPS employees are not eligible for this benefit. Employees who applied in previous years and were not awarded a benefit must reapply in order to be considered for the adoption benefit.

An eligible adoption is the adoption of a child whose permanent custody has been awarded to the Florida Department of Children and Family Services or to a Florida-licensed child-placing agency, provided that a final order of adoption is awarded on or after October 1, 2000.

Adoption of a Special Needs Child: A monetary benefit in the amount of $10,000 per child may be available. Adoption of a Non-Special Needs Child: A monetary benefit in the amount of $5,000 per child may be available. The benefit for part-time employees will be pro-rated. The amount of benefits available to fund this program is contingent upon Legislative Appropriation.

For more information and to access the adoption benefit application, visit the State of Florida’s Department of Management Services, Division of Human Resource Management’s website. If you have any questions regarding the Adoption Benefit Program, please contact Krystal Barnes at (850) 487-9471 (SUNCOM 277-9471) or krystal.barnes@dms.myflorida.com or call the USF HR Benefits Office at 974-2970.

USF101: Stuff You Need to Know (but didn’t know to ask)

If you use a computer in your job at USF, this course is for you. This two-hour workshop will help acclimate you as a new employee and introduce you to some online resources to make your job easier. You’ll learn how to navigate the USF web to find answers, learn USF-speak and acronyms, how to use Outlook at USF more effectively, utilize Public Folders, LISTSERVs, email, calendars and meeting requests, and learn about the systems we use at USF and how to access them via the Portal. The workshop is Wednesday, May 16^th from 1:00 to 3:00 p.m. Registration is through GEMS Self Service (Course Code: USF101). For more information, click here or contact Theresa Scott at 974-9116 or odt@admin.usf.edu.

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