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What's New in HR

 

UPCOMING CHANGES IN HUMAN RESOURCES

We would like to announce that effective August 14, 2006, Julieth Chambers will be assuming the role of Interim Appointments & Contracts Manager.  As some of you know, Lori Withrow has accepted another position within the HR umbrella and will be transferring to USF Health HR. 

This message comes with mixed emotions as Lori has been instrumental in making positive changes in Appointments & Contracts in the past two years.  While we’ll miss her in Appointments, we’re excited about the challenges that lie ahead for her in her new role and know that she will continue to do great things for Human Resources and the USF community.  Lori has provided outstanding service to HR and the USF community and we thank her for all that she has done.   

Julieth Chambers will act as the interim Appointments & Contracts Manager.  In addition to managing the day-to-day Appointments operation, she will continue to provide overall strategic direction to the Benefits team.   Julieth joined USF earlier this year after more than 15 years of human resources experience in the private sector.  If you have not yet had the opportunity to interact with Julieth, we’re confident that you will find working with her to be a pleasure.  She is a results-oriented professional with a passion for making a positive difference in everything that she does.  Her expertise is deep and her commitment is commendable.

Rosalyn Brown will continue to supervise the day-to-day benefits operations.

Please join us in wishing Lori all the best in her new role and in providing every support you can to Julieth in the transition.  The Appointments and Benefits teams stand ready to assist the USF community.  If you have any questions, please do not hesitate to contact Human Resources.
 

PHASE III ENHANCEMENTS FOR THE
AUTOMATED LEAVE TRACKING SYSTEM (ALT)

HR is pleased to announce that effective the beginning of August the following enhancements will be available in the ALT system:

  • FMLA – warning message is displayed when an employee requests leave and/or a leave coordinator makes an adjustment to an employee’s FMLA leave prompting the user to select another leave type to remain in pay status.

  • Email Notification – description is updated and the cancellation button is deleted

  • Comments Section – leave coordinators are able to document reasons for adjustments

  • Approval of Zero Hours – warning message advises that zero hours cannot be approved

  • “Hours” fields rounded to 2 decimals – hours on the Leave Management page are rounded to 2 decimals

  • “Hours Available” field – are in bold font

  • Miscellaneous Tab – Date/time ALT transactions are entered and date/time of the approval is automatically  displayed in the miscellaneous tab

  • Cancellation of Leave Request – users are able to modify cancelled leave requests.

  • Positive (+) or Negative (-) Adjustment – All adjustment leave type codes are changed to indicate a (+) for a positive and a (-) for a negative (ex: AL+ or AL-). 

  • Three (4) New Reports will be available

o    Leave Balance Detail Report- ALT001: This report shows each plan type for each employee with a leave balance.

o    Leave Balance Summary Report- ALT002: The report shows a summary of beginning and ending balances for each plan type including a signature page for the employee and accountable officer.

o      Absence Listing – information about an employee’s absence history

o      Time Lost Due to Absence –  information about an employee’s total days missed for each leave occurrence.

These enhancements offer additional capabilities to the ALT system and provide reporting tools for Departmental Managers and Supervisors.

Stay tuned for news on the following enhancements that will be available in ALT in the near future:

  • Request and approve leave for phase Retirees and Graduate Assistants

  • Request, manage and track leave without pay (LWOP)

  • Request, manage and track Administrative Leave used (negative hours)

  • Auto enroll all employees (including OPS) in FMLA and Workers Compensation leave plans

HR would like to thank the USF community for their support and commitment in working together to achieve process improvements in the ALT system.

If you have any questions, please contact Beverly Jerry, at 4-5717 or BJerry@admin.usf.edu.

REVIEW YOUR CURRENT MAILING ADDRESS IN GEMS

The 2006 Benefits Open Enrollment will take place September 19 - October 18, 2006.  During this time, employees may enroll or make changes to their state offered benefits (e.g., health, life dental, vision, cancer, flexible spending accounts, etc.).

To ensure you receive your 2006 Open Enrollment materials timely, please make sure GEMS is updated with your current mailing address.  You may update your address by:

1.   Completing a W-4 form and submitting it  to the Payroll Office/ SVC 2172, or

2.   Going online to Gems Self-Serve (On-campus access) at: https://USFWEB2.USF.EDU/HRIS/

Click on the link Sign into GEMS

Enter your User ID: 11-digit Employee ID (which is 000000 plus your 5-digit employee number)

Enter your Password: Last 4-digits of your Social Security Number, then the 4-digit year of your birth, then a period.

3.   Going online to GEMS Self-Serve(Off-campus access) at: https://gems.fastmail.usf.edu:4430/gemspro/signon.html

For assistance with Gems Self-Serve call the IT help desk at 4-9000

BONE DENSITY (OSTEOPOROSIS) SCREENING

2006 USF/HR Benefits Fair
WEDNESDAY, OCTOBER 4, 2006
9:00 A.M. – 4:00 P.M. 

A leading cause of fractures in our population is related to a decline in bone density due to osteoporosis. Staff from University Community Hospital (UCH) will be on-site in the Ambassador’s Room at the GIBBONS ALUMNI CENTER (ALC) across the courtyard on October 4th to determine your risk for osteoporosis.

The screenings will take approximately 5 - 10 minutes.  Participants will get a copy of the results at the time of the exam.  In addition to the screening, trained medical staff will be available to provide counseling, educational materials, and answer any questions you may have based on your results.

You must register with Health Source for an appointment by calling (813) 615-7300.    The cost is $10 and can be paid only by cash or check.

Women having this screening should not wear pantyhose as it is an ultrasound scan of the heel.

2006 OPEN ENROLLMENT

This year, Open Enrollment for all State offered insurance benefits will be September 19, 2006 through October 18, 2006.  During Open Enrollment, employees will have an opportunity to enroll in, change or cancel benefits.  The changes made during Open Enrollment will take effect January 1, 2007.

Employee Benefit Statements will be mailed to employee home addresses directly from People First beginning September 5, 2006.  The Benefit Statement provides employees with a personalized summary of benefits that they are enrolled in.  On September 12, 2006, the People First Service Center will be available to respond to inquiries regarding Open Enrollment.  The Service Center staff will be able to provide information and assistance in preparation for Open Enrollment at that time.  They will not be available to accept Open Enrollment elections or changes until September 19, 2006.

Beginning September 19, 2006 employees will have four ways to enroll in, change, or cancel their benefit elections through the People First Service Center.

·        Online enrollment – You can access the online system at https://peoplefirst.myflorida.com any time.

·        Interactive Voice Response (IVR) – You can access the IVR by calling 1-866-ONEHRFL (1-866-663-4735) any time.  If required to exit the system in order to speak with a Specialist, please be aware that such representatives are only available during the Service Center hours of operation specified below.

·        Service Center – You can speak with a Service Center Specialist by calling 1-866-ONEHRFL (1-866-663-4735), Monday through Friday, 8:30 AM – 5:30 PM, Eastern Time.

·        Paper Enrollment Forms – You can request forms from a Service Center Specialist by calling 1-866-ONEHRFL (1-866-663-4735) or access enrollment forms online.

As in years past, Benefit Confirmation Statements will be mailed only to all who made election changes.  Individuals will have until 5:30 PM, Eastern Time, Thursday, November 2, 2006 to make corrections to their Confirmation Statements. If you’ve made no changes to your current benefits elections, you will not receive any additional information at this time.
 

USF 2006 BENEFITS FAIR

GOLDEN TICKET THEME
OCTOBER 4, 2006

The 2006 USF/Human Resources Benefits Fair will be held October 4th from 9 a.m. – 4 p.m. at the Gibbons Alumni Center (located on Alumni Drive/ALC 100).

In honor of USF’s 50th Anniversary, we are pleased to announce our “Golden Ticket” theme for this year’s Benefits Fair.  There will be 50 premium prizes and 1 grand prize given away at this year’s event.  You will receive a Golden Ticket after completing a benefits fair survey and turning it in to a Wonka Representative.   Your ticket will give you a chance at an instant win and a number for the grand prize raffle. 

More than 40 Vendors will be available to assist you, answer questions, and provide information needed to help you make prudent benefit choices for 2007.  You will have an opportunity at the Benefits Fair to have one-on-one contact with various Insurance, Retirement and USF Benefits professionals.

University Community Hospital will be on site to perform Bone Density (Osteoporosis) screenings at a cost of $10.  Visit What’s New in HR for more information.

There will be snacks, prizes and valuable information galore.  We encourage all employees to mark your calendars and make plans to attend the Benefits Fair at the new location at the Gibbons Alumni Center on October 4th.

Educational Seminars are being held on October 3rd in the Association Board Room and the USF Ambassador’s Room at the Gibbons Alumni Center.  We will have guest speakers making presentations on an array of topics of interest to our employees, including health insurance, social security, retirement, asset allocation, financial planning, and estate planning.  Below, is a complete listing of Educational Seminars, times and guest speakers…stay tuned….more information to come!

Educational Sessions Agenda
Gibbons Alumni Center

Tuesday October 3rd, 2006

 

8:00 am to 9:00 am

Partner Check-In and Continental Breakfast- Alumni Association Board Room

Alumni Association Board Room  

9:00 am to 10:15 am

TIAA-CREF Breakfast  Developing an Asset Allocation Strategy

10:30 am to 12:00 pm

Social Security Social Security Benefits

12:15 pm to 1:30 pm

AIG Valic Lunch  Planning for Financial Security

1:30 pm to 2:15 pm

FRS FRS Pension Plan & D.R.O.P.

2:30 pm to 3:15 pm

Gabor  Asset Allocation

3:30 pm to 5:00 pm

Social Security- Social Security Benefits

 

 

USF Ambassador’s Room

9:00 am to 10:15 am

MetLife Breakfast  How to Accumulate Wealth & Keep It

10:30 am to 11:30  am

Ernst & Young  Using FRS to Plan for Your Future

11:45 am to 12:45 pm

FRS FRS Pension Plan & D.R.O.P.

1:00 pm to 2:30 pm

Ernst & Young  Estate Planning: Protecting Your Family

2:45 pm to 3:30 pm

AvMed-Lydia

3:30 pm to 4:15 pm

AvMed-Lydia

 

 

 

 

TERMINATION OF HEALTH CORPORATION OF AMERICA HOSPITALS
IN UNITED HEALTHCARE NETWORK

As of August 30, 2006, fifteen Health Corporation of America (HCA) hospitals in Tampa and the surrounding area are no longer participating in the United Healthcare network.

During recent negotiations, United Healthcare and HCA were unable to reach an agreement to allow continued in-network access to these hospitals.  In this case, services provided at hospitals owned by HCA would be considered out-of-network and would not be covered with the exception of emergency services.

The following HCA hospitals are affected:

Hospital                                                   City                           County

Blake Medical Center                                Bradenton                  Manatee
Brandon Regional Hospital                         Brandon                    Hillsborough
Community Hospital of New Port                New Port Richey        Pasco
Doctors Hospital of Sarasota                     Sarasota                    Sarasota
Edward White Hospital                              St. Petersburg            Pinellas
Englewood Community Hospital                 Englewood                 Sarasota
Fawcett Memorial Hospital                         Port Charlotte            Charlotte
Gulf Coast Hospital                                   Fort Myers                 Lee
Largo Medical Center                                Largo                         Pinellas
Northside Hospital & Heart Institute            St. Petersburg            Pinellas
Oak Hill Hospital                                       Brooksville                 Hernando
Regional Medical Center Bayonet Point       Hudson                     Pasco
South Bay Hospital                                    Sun City Center         Hillsborough
Southwest Florida Regional Medical Center  Fort Myers                Lee
St. Petersburg General Hospital                  St. Petersburg           Pinellas

Transition of Care Benefits will be available to employees receiving treatment for acute episodes of a chronic illness or with an acute medical condition or if they are in the second or third trimester of pregnancy.  Employees will need to contact United HealthCare and request an application for this.

Employees should direct questions to United Healthcare at 1-877-614-0581.

 

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