Forms Library

The HR Forms Index is a list of forms with description, department, format and contact for each form. Descriptions and contact information have been provided for each link. All fields are searchable by keyword, please see instructions under Advanced Search for more information.

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Form Description Department Format Contact
ADA Request for Reasonable AccommodationRequest for Reasonable AccommodationEmployee RelationsDOC Contact
Address Name ChangeAddress Name Change FormPayrollDOC Contact
Appointment Change (FTE) Letter TemplateRequired employee notification regarding changes being made to their appointment. Submit to HR.AppointmentsDOC Contact
Appointment Status FormGEMS2 Access Required: Used by HR to hire, promote or reclassifyAppointmentsWeb Contact
Appointments - New Graduate AssistantNew Graduate Assistant AppointmentsWeb n/a
Appointments - Recurring Graduate Assistant AppointmentsRecurring Graduate Assistant AppointmentsWeb n/a
Awards Paid by Negotiable PaycheckAwards Paid by Negotiable PaycheckPayrollPDF Contact
BENCOR Temporary Employee Retirement Plan (TERP) Investment Plan Options OverviewInvestment Plan Options Overview on each fund offered for TERPBenefitsPDF Contact
BENCOR Temporary Employee Retirement Plan (TERP) Distribution FormRequest form used to initiate a distribution of funds after employment has endedBenefitsPDF Contact
BENCOR Temporary Employee Retirement Plan (TERP) Paycheck EstimatorTERP Paycheck Estimator (Spreadsheet will automatically calculate)BenefitsXLS Contact
Benefit Information Authorization Release (BIAR) FormAuthorization form to be completed by the USF employee to release benefit plan informationBenefitsPDF Contact
Benefit Information Request Form (Benefit Plan Information)Request form for third party to receive benefit plan information on an USF employeeBenefitsPDF Contact
Benefit Plan Brochures and FormsView or print a copy of the brochures and forms related to your health care benefitsBenefitsWeb Contact
Candidate Review FormForm to evaluate candidate competenciesRecruitmentXLS n/a
Cell Phone Allowance RequestsRequest a cell phone allowancePayrollContact
Certification of Employability Faculty & OPSNew hire paperwork completed by faculty and temporary employees. Included in RightStart packetAppointmentsDOC Contact
Compensatory Leave PayoutPayment for unused overtime as determined by the practice of the organizational unit.PayrollXLS Contact
Courtesy Faculty AppointmentRequestEmployment CenterPDF Contact
Direct DepositForm to add, change Direct Deposit EnrollmentPayrollPDF Contact
Domestic Partnership Health Stipend Declaration FormForm needed to apply for the Domestic Partner Health Insurance StipendBenefitsPDF Contact
Domestic Partnership Health Stipend Termination FormForm needed to terminate the Domestic Partner Health Insurance StipendBenefitsPDF Contact
DROP Annual Leave Cash OutCertification of DROP annual leave cash outPayrollXLS Contact
Drug / Alcohol Reasonable SuspicionDrug / Alcohol Reasonable SuspicionEmployee RelationsPDF Contact
DSO Payment Request FormDirect Support Organization payment requestPayrollPDF Contact
Duties and Responsibilities - Salaried TempsSalaried Temporary Employees Duties and ResponsibilitiesEmployment CenterDOC Contact
E-Verify Memorandum of UnderstandingE-Verify Memorandum of UnderstandingEmployment CenterPDF Contact
Employee Tuition Program Request FormCertification form needed to apply for the tuition to be paid by the UniversityBenefitsPDF Contact
Employment Reference - Adjunct FacultySample employment reference form for Adjunct Faculty appointmentsEmployment CenterDOC Contact
Employment Verification (phone)Assist you with assessing applicant's education and past work experienceRecruitmentDOC Contact
Employment Verification (Written)Assist you with assessing applicant's education and past work experienceRecruitmentDOC Contact
Exit Process ListTo be completed by departmentEmployee RelationsDOC Contact
Exit QuestionnaireTo be completed by employeesEmployee RelationsDOC Contact
Extension - Staff ProbationExtension of staff probationary periodEmployee RelationsWORDContact
Extra Compensation Request (formerly Dual Compensation)Positioned employee working over 1.0 FTE, or someone appointed simultaneously to two appointmentsAppointmentsPDF Contact
Faculty Out-of-Cycle CompensationApproval for Faculty Out-of-Cycle CompensationEmployment CenterXLS Contact
Family & Medical Leave Act (FMLA) Certification of Health Care Provider FormFMLA Certification of Health Care Provider Form (to be completed by a Health Care Provider)BenefitsPDF Contact
Family Medical Leave Act (FMLA) Request FormEmployee request form for the use of FMLABenefitsDOC Contact
Family Medical Leave Act (FMLA) Return to Work Certification FormFMLA Return to Work Certification form (To be completed by a Health Care Provider)BenefitsDOC Contact
Florida Retirement System (FRS) Employment Certification FormState required new employee formEmployment CenterPDF Contact
Foreign National Information FormRequired general, visa information and status for determination of taxes.PayrollPDF Contact
FTE & Standard Hours Conversion ChartRequired general, visa information and status for determination of taxes.Employment CenterPDF Contact
GA Minimum Rates MatrixGraduate Assistants - Minimum RatesEmployment CenterPDF Contact
GEMS Access RequestRequest Access to GEMSHRISPDF Contact
GEMS Bi-weekly Schedule 2009-2010GEMS Bi-weekly SchedulePayrollPDF Contact
GEMS Bi-weekly Schedule 2010-2011 (Revised 6/3/11)GEMS Bi-weekly Schedule 2010-2011PayrollXLS Contact
GEMS Bi-weekly Schedule 2011-2012GEMS Bi-weekly Schedule 2011-2012PayrollXLS Contact
GEMS Bi-weekly Schedule 2012-2013 (Revised 10/30/12)GEMS Bi-weekly Schedule 2012-2013PayrollXLS Contact
GEMS Bi-weekly Schedule 2013-2014 (Revised 10/9/13)GEMS Bi-weekly Schedule 2013-2014PayrollXLS Contact
Graduate Assistant Leave RecordLeave Record for Graduate AssistantsBenefitsPDF Contact
Grievance FormAdministration, Staff and Temporary EmployeesEmployee RelationsDOC Contact
I-9 Employment Eligibility Verification and InstructionsI-9 Required by law to verify employmentAppointmentsWeb Contact
Job AbandonmentSample notificationEmployee RelationsDOC Contact
ListServ RequestRequest non standard listservsHRISDOC Contact
Long Term Disability (LTD) BrochureBrochure for LTD offered through the Gabor Agency and underwritten by theStandardBenefitsPDF Contact
Long Term Disability (LTD) Certificate of Coverage - 30-DayThe Certificate of Coverage for the 30-Day LTD (includes the short-term and long-term verbiage)BenefitsPDF Contact
Long Term Disability (LTD) Certificate of Coverage - 90-DayThe Certificate of Coverage for the 90-Day LTDBenefitsPDF Contact
Long Term Disability (LTD) Claim Form - 30-Day Elimination PlanBenefit claim form for the 30-Day Elimination period LTD underwritten by theStandardBenefitsPDF Contact
Long Term Disability (LTD) Claim Form - 90-Day Elimination PlanBenefit claim form for the 90-Day Elimination period LTD underwritten by theStandardBenefitsPDF Contact
Long Term Disability (LTD) Enrollment and Change FormEnrollment and Change form for LTD underwritten by theStandardBenefitsPDF Contact
Long Term Disability (LTD) Enrollment Form & Evidence of Insurability (EOI)Medical questionnaire that must be completed by Existing Employees that wish to enroll into the LTDBenefitsPDF Contact
New Employee Information SheetPart of Required new hire paper workAppointmentsDOC Contact
Non-Reappointment (Administration Employees)Sample Format for Notice of Non-Reappointment of Administration EmployeesEmployee RelationsDOC Contact
Non-Recurring Compensation RequestRequest for one time paymentsPayrollXLS Contact
Non-USF Organization Job Posting Template for Careers@USFNon-USF Organization Job Posting Template for Careers@USFRecruitmentPDF Contact
Offer Letter - Administration Acting/InterimActing/Interim Offer Letter (template)Employment CenterDOC Contact
Offer Letter - Administration Employees on a GrantAdministration Employees on a Grant Letter (template)Employment CenterDOC Contact
Offer Letter - Administration ProvisionalAdministration Provisional Offer Letter (template)Employment CenterDOC Contact
Offer Letter - Administration RegularAdministration Regular Offer Letter (template)Employment CenterDOC Contact
Offer Letter - Administration VisitingAdministration Visiting Offer Letter (template)Employment CenterDOC Contact
Offer Letter - FacultyFaculty Offer Letter (web)Employment CenterWeb Contact
Offer Letter - FWS EmployeeFWS (Federal Work Study) Offer Letter (template)Employment CenterDOC Contact
Offer Letter - Graduate AssistantsGraduate Assistant Offer Letter (template)Employment CenterWeb Contact
Offer Letter - Post DocPost Doc Offer Letter (template)Employment CenterWeb Contact
Offer Letter - Resident AssistantResident Assistant Student Salaried Offer Letter (template)Employment CenterDOC Contact
Offer Letter - Staff EmergencyStaff Emergency Hire Offer Letter (template)Employment CenterDOC Contact
Offer Letter - Staff RegularStaff Regular (template)Employment CenterDOC Contact
Offer Letter - Staff Short TermStaff Short Term Offer Letter (Template)Employment CenterDOC Contact
Offer Letter - Staff Time LimitedStaff Time - Limited Offer Letter (template)Employment CenterDOC Contact
Offer Letter - Staff TraineeStaff Trainee - Limited Offer Letter (template)Employment CenterDOC Contact
Offer Letter - Temporary Non-Student HourlyTemporary Non-Student Hourly Offer Letter (template)Employment CenterDOC Contact
Offer Letter - Temporary Non-Student SalariedTemporary Non-Student Salaried Offer Letter (template)Employment CenterDOC Contact
Offer Letter - Temporary Student HourlyTemporary Student Hourly Offer Letter (template)Employment CenterDOC Contact
Optional Retirement Program (ORP)-CHANGE FormFlorida Retirement System State University System Optional Retirement Program (SUSORP) Change FormBenefitsPDF Contact
Outside Activity FormOutside Activity FormEmployment CenterWeb Contact
Paid Parental Leave for Faculty Request FormForm needed to apply for paid parental leave for Faculty membersBenefitsPDF Contact
Pay Advice Request FormPay Advice Request FormPayrollPDF Contact
Pay Check DistributionUsed to identify department and W2 distributionPayrollXLS Contact
Pay DistributionAuditing Pay DistributionPayrollPDF Contact
Pay Distribution FormPay distribution forms multiple and single entriesPayrollXLS Contact
Payroll Benefits Deduction (12 Month)Payroll Deduction (12 Month) includes pay period and insurance deductionsPayrollPDF Contact
Payroll Benefits Deduction (9 Month)Payroll Deduction (9 Month) includes pay period and insurance deductionsPayrollPDF Contact
Payroll Certification Adjustment FormPayroll Certification Adjustment FormPayrollxls Contact
Payroll Certification Retroactive Rate Increase FormPayroll Certification Retroactive Rate Increase FormPayrollXLS Contact
Performance EvaluationAdministration - Performance ManagementEmployee RelationsWORDContact
Performance EvaluationStaff - Performance ManagementEmployee RelationsWORDContact
Performance Improvement PlanPerformance Improvement Plan (Template)Employee RelationsDOT Contact
Performance Self AssessmentPerformance Self Assessment FormEmployee RelationsWORDContact
Phased Retirement AgreementAgreement needed to participate in the Phased Retirement ProgramBenefitsPDF Contact
Post Retirement EmploymentPost Retirement EmploymentRecruitmentPDF Contact
Postdoc Dental Enrollment FormEnrollment form for Postdoc dental insurance with Blue Cross Blue ShieldBenefitsPDF Contact
Postdoc Medical Enrollment FormEnrollment form for Postdoc medical insurance with UnitedHealthcareBenefitsPDF Contact
Probationary Period Extension (Staff)Extension of Probationary Period (Staff)Employee RelationsDOC Contact
Quarterly Performance Check InQuarterly Performance Check In FormEmployee RelationsWORDContact
Recruitment Scoping WorksheetForm to clearly define vacancy requirements and challengesRecruitmentDOC n/a
Reprimand - OralReprimand - Oral (Template - staff employee)Employee RelationsDOC Contact
Reprimand - Written (sample)Written Reprimand Sample - staff employeeEmployee RelationsDOC Contact
Request for Pay for PerformanceRequest for Pay for PerformancePayrollPDF Contact
Request for ServicesUse this link to make a request for your department, such as, Team DevelopmentTalent ManagementWeb Contact
Request for TrainingIf you don't see a class scheduled, use this link to make an individual requestTalent ManagementWeb Contact
Request to Create GEMS Non-Employee RecordGEMS (Create Non-Employee Request)AppointmentDOC Contact
Request to establish new GEMS combination codeRequest to establish new GEMS account codesPayrollXLS Contact
Responsibilities Associated with Access to University InformationStatement employee signs agreeing to use university information appropriatelyAppointmentsDOC Contact
RET (Retroactive Expenditure Transfer)RET (Retroactive Expenditure Transfer) FormPayrollXLS Contact
Salary CalculatorSalary Calculator online toolTalent ManagementContact
Salary Delegation FormDelegation of Authority for Salary ActionsClassification & CompensationDOC n/a
Salary Reduction AgreementUsed to start, stop or change the bi-weekly Tax Sheltered Annuity (TSA) / 403(b) deductionBenefitsPDF Contact
SE@USF Evaluation FormStudent Employment Evaluation FormStudent EmploymentDOC Contact
SE@USF Posting TemplateStudent Employment Careers Posting TemplateStudent EmploymentDOC Contact
SE@USF Posting Title ExamplesListing of examples of some of the most common Student Employment position types/titlesStudent EmploymentPDF Contact
Semester Appointment Guarantee DatesSemester Appointment Guarantee DatesEmployment CenterPDF Contact
Sick Leave - Early Sick Leave Payout ApplicationApplication for Early Sick Leave PayoutBenefitsDOC Contact
Sick Leave Pool ApplicationMembership Application (Attendance & Leave)BenefitsDOC Contact
Sick Leave Pool Medical StatementMedical Statement (Attendance & Leave)BenefitsPDF Contact
Sick Leave Pool RequestRequest to Use Hours (Attendance & Leave)BenefitsPDF Contact
Special Pay IncreaseUsed to request increases for Administration and Staff EmployeesClassification & CompensationDOC Contact
State Health Insurance BrochuresBrochure information on the various state medical, life, dental, vision, and other benefitsBenefitsWeb Contact
State Health Insurance FormsEnrollment and change forms for medical, life, dental, vision, and other supplemental benefits.BenefitsWeb Contact
Supervisor Accident Investigation ReportSupervisor Accident Investigation ReportEmployee RelationsDOC Contact
Telecommuting AgreementTelecommuting Agreement FormEmployee RelationsPDF Contact
Temporary Employees Appointment Extension Form (Over 2080 Hours)Temporary Employees (Greater than 2080 Hours in a 24-month period )Employment CenterDOC Contact
Temporary Job Code and DescriptionsTemporary Job Code and DescriptionsEmployment CenterPDF Contact
Termination During Initial Probation (sample)Notification of termination during initial probationary periodEmployee RelationsDOC Contact
Time-Limited Appointments for Staff Employees Statement of Terms and ConditionsTime-Limited Appointments for Staff Employees Statement of Terms and ConditionsEmployment CenterDOC Contact
Timesheet (2013)Staff 2013 (Attendance & Leave, Payroll)BenefitsXLS Contact
Timesheet (2013)Temporary (Hourly) 2013 (Attendance & Leave, Payroll)BenefitsXLS Contact
Timesheet (2014)Staff 2014 - (Attendance & Leave, Payroll)BenefitsXLS Contact
Timesheet (2014)Temporary (Hourly) 2014 (Attendance & Leave, Payroll)BenefitsXLS Contact
Timesheet Instructions (Staff)Staff InstructionsBenefitsPDF Contact
Timesheet Instructions (Temporary)Temporary (Hourly) InstructionsBenefitsPDF Contact
Uniform AllowanceUniform AllowancePayrollPDF Contact
Verification of Leave for Interagency TransferLeave VerificationBenefitsDOC Contact
Veterans' Preference ClaimRequired for job applicants who are requesting to claim Veteran's Preference for a job at USFRecruitmentDOC Contact
Volunteer (Application for Volunteer Services@USF)Request consideration as a volunteer worker for USFRecruitmentPDF Contact
Volunteer Appointment FormThis form is required to be completed by departmental volunteers and their supervisors. RecruitmentPDF Contact
W-4 FormIRS 2012 - withholding federal income taxPayrollWeb Contact
Workers' Compensation - Supervisor Accident Investigation ReportWorkers Compensation-Supervisor Accident Investigatino ReportEmployee RelationsDOC Contact