Forms Library
The HR Forms Index is a list of forms with description, department, format and contact for each form. Descriptions and contact information have been provided for each link. All fields are searchable by keyword, please see instructions under Advanced Search for more information.
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| Form | Description | Department | Format | Contact |
| ADA Request for Reasonable Accommodation | Request for Reasonable Accommodation | Employee Relations | DOC | Contact |
| Address Name Change | Address Name Change Form | Payroll | DOC | Contact |
| Appointment Change (FTE) Letter Template | Required employee notification regarding changes being made to their appointment. Submit to HR. | Appointments | DOC | Contact |
| Appointment Status Form | GEMS2 Access Required: Used by HR to hire, promote or reclassify | Appointments | Web | Contact |
| Appointments - New Graduate Assistant | New Graduate Assistant Appointments | Web | n/a | |
| Appointments - Recurring Graduate Assistant Appointments | Recurring Graduate Assistant Appointments | Web | n/a | |
| Awards Paid by Negotiable Paycheck | Awards Paid by Negotiable Paycheck | Payroll | Contact | |
| BENCOR Temporary Employee Retirement Plan (TERP) Investment Plan Options Overview | Investment Plan Options Overview on each fund offered for TERP | Benefits | Contact | |
| BENCOR Temporary Employee Retirement Plan (TERP) Change Form | Beneficiary designation and investment change form and Special Tax Notice Regarding Plan Payouts | Benefits | Contact | |
| BENCOR Temporary Employee Retirement Plan (TERP) Distribution Form | Request form used to initiate a distribution of funds after employment has ended | Benefits | Contact | |
| BENCOR Temporary Employee Retirement Plan (TERP) Paycheck Estimator | TERP Paycheck Estimator (Spreadsheet will automatically calculate) | Benefits | XLS | Contact |
| Benefit Information Authorization Release (BIAR) Form | Authorization form to be completed by the USF employee to release benefit plan information | Benefits | Contact | |
| Benefit Information Request Form (Benefit Plan Information) | Request form for third party to receive benefit plan information on an USF employee | Benefits | Contact | |
| Benefit Plan Brochures and Forms | View or print a copy of the brochures and forms related to your health care benefits | Benefits | Web | Contact |
| Candidate Review Form | Form to evaluate candidate competencies | Recruitment | XLS | n/a |
| Certification of Employability Faculty & OPS | New hire paperwork completed by faculty and temporary employees. Included in RightStart packet | Appointments | DOC | Contact |
| Compensatory Leave Payout | Payment for unused overtime as determined by the practice of the organizational unit. | Payroll | XLS | Contact |
| Courtesy Faculty Appointment | Request | Employment Center | Contact | |
| Direct Deposit | Form to add, change Direct Deposit Enrollment | Payroll | Contact | |
| Domestic Partnership Health Stipend Declaration Form | Form needed to apply for the Domestic Partner Health Insurance Stipend | Benefits | Contact | |
| Domestic Partnership Health Stipend Termination Form | Form needed to terminate the Domestic Partner Health Insurance Stipend | Benefits | Contact | |
| DROP Annual Leave Cash Out | Certification of DROP annual leave cash out | Payroll | XLS | Contact |
| Drug / Alcohol Reasonable Suspicion | Drug / Alcohol Reasonable Suspicion | Employee Relations | Contact | |
| DSO Payment Request Form | Direct Support Organization payment request | Payroll | Contact | |
| Duties and Responsibilities - Salaried Temps | Salaried Temporary Employees Duties and Responsibilities | Employment Center | DOC | Contact |
| E-Verify Memorandum of Understanding | E-Verify Memorandum of Understanding | Employment Center | Contact | |
| Employee Tuition Program Request Form | Certification form needed to apply for the tuition to be paid by the University | Benefits | Contact | |
| Employment Reference - Adjunct Faculty | Sample employment reference form for Adjunct Faculty appointments | Employment Center | DOC | Contact |
| Employment Verification (phone) | Assist you with assessing applicant's education and past work experience | Recruitment | DOC | Contact |
| Employment Verification (Written) | Assist you with assessing applicant's education and past work experience | Recruitment | DOC | Contact |
| Exit Process List | To be completed by department | Employee Relations | DOC | Contact |
| Exit Questionnaire | To be completed by employees | Employee Relations | DOC | Contact |
| Extension - Staff Probation | Extension of staff probationary period | Employee Relations | WORD | Contact |
| Extra Compensation Request (formerly Dual Compensation) | Positioned employee working over 1.0 FTE, or someone appointed simultaneously to two appointments | Appointments | Contact | |
| Faculty Out-of-Cycle Compensation | Approval for Faculty Out-of-Cycle Compensation | Employment Center | XLS | Contact |
| Family & Medical Leave Act (FMLA) Certification of Health Care Provider Form | FMLA Certification of Health Care Provider Form (to be completed by a Health Care Provider) | Benefits | Contact | |
| Family Medical Leave Act (FMLA) Request Form | Employee request form for the use of FMLA | Benefits | DOC | Contact |
| Family Medical Leave Act (FMLA) Return to Work Certification Form | FMLA Return to Work Certification form (To be completed by a Health Care Provider) | Benefits | DOC | Contact |
| Florida Retirement System (FRS) Employment Certification Form | State required new employee form | Employment Center | Contact | |
| Foreign National Information Form | Required general, visa information and status for determination of taxes. | Payroll | Contact | |
| FTE & Standard Hours Conversion Chart | Required general, visa information and status for determination of taxes. | Employment Center | Contact | |
| GA Minimum Rates Matrix | Graduate Assistants - Minimum Rates | Employment Center | Contact | |
| GEMS Access Request | Request Access to GEMS | HRIS | Contact | |
| GEMS Bi-weekly Schedule 2009-2010 | GEMS Bi-weekly Schedule | Payroll | Contact | |
| GEMS Bi-weekly Schedule 2010-2011 (Revised 6/3/11) | GEMS Bi-weekly Schedule 2010-2011 | Payroll | XLS | Contact |
| GEMS Bi-weekly Schedule 2011-2012 | GEMS Bi-weekly Schedule 2011-2012 | Payroll | XLS | Contact |
| GEMS Bi-weekly Schedule 2012-2013 (Revised 10/30/12) | GEMS Bi-weekly Schedule 2012-2013 | Payroll | XLS | Contact |
| Graduate Assistant Leave Record | Leave Record for Graduate Assistants | Benefits | Contact | |
| Grievance Form | Administration, Staff and Temporary Employees | Employee Relations | DOC | Contact |
| Health Hiring and Personnel Action Freeze Exception Form | Health Hiring and Personnel Action Freeze Exceptions | Recruitment | DOC | Contact |
| Hiring and Personnel Action Freeze Exception Form | Request an exception to the Hiring and Personnel Action Freeze | Employment Center | DOC | Contact |
| I-9 Employment Eligibility Verification and Instructions | I-9 Required by law to verify employment | Appointments | Web | Contact |
| Job Abandonment | Sample notification | Employee Relations | DOC | Contact |
| ListServ Request | Request non standard listservs | HRIS | Contact | |
| Long Term Disability (LTD) Brochure | Brochure for LTD offered through the Gabor Agency and underwritten by theStandard | Benefits | Contact | |
| Long Term Disability (LTD) Certificate of Coverage - 30-Day | The Certificate of Coverage for the 30-Day LTD (includes the short-term and long-term verbiage) | Benefits | Contact | |
| Long Term Disability (LTD) Certificate of Coverage - 90-Day | The Certificate of Coverage for the 90-Day LTD | Benefits | Contact | |
| Long Term Disability (LTD) Claim Form - 30-Day Elimination Plan | Benefit claim form for the 30-Day Elimination period LTD underwritten by theStandard | Benefits | Contact | |
| Long Term Disability (LTD) Claim Form - 90-Day Elimination Plan | Benefit claim form for the 90-Day Elimination period LTD underwritten by theStandard | Benefits | Contact | |
| Long Term Disability (LTD) Enrollment and Change Form | Enrollment and Change form for LTD underwritten by theStandard | Benefits | Contact | |
| Long Term Disability (LTD) Enrollment Form & Evidence of Insurability (EOI) | Medical questionnaire that must be completed by Existing Employees that wish to enroll into the LTD | Benefits | Contact | |
| New Employee Information Sheet | Part of Required new hire paper work | Appointments | DOC | Contact |
| Non-Reappointment (Administration Employees) | Sample Format for Notice of Non-Reappointment of Administration Employees | Employee Relations | DOC | Contact |
| Non-Recurring Compensation Request | Request for one time payments | Payroll | XLS | Contact |
| Non-USF Organization Job Posting Template for Careers@USF | Non-USF Organization Job Posting Template for Careers@USF | Recruitment | Contact | |
| Offer Letter - Administration Acting/Interim | Acting/Interim Offer Letter (template) | Employment Center | DOC | Contact |
| Offer Letter - Administration Employees on a Grant | Administration Employees on a Grant Letter (template) | Employment Center | DOC | Contact |
| Offer Letter - Administration Provisional | Administration Provisional Offer Letter (template) | Employment Center | DOC | Contact |
| Offer Letter - Administration Regular | Administration Regular Offer Letter (template) | Employment Center | DOC | Contact |
| Offer Letter - Administration Visiting | Administration Visiting Offer Letter (template) | Employment Center | DOC | Contact |
| Offer Letter - Faculty | Faculty Offer Letter (web) | Employment Center | Web | Contact |
| Offer Letter - FWS Employee | FWS (Federal Work Study) Offer Letter (template) | Employment Center | DOC | Contact |
| Offer Letter - Post Doc Final | Post Doc Offer Letter (template) | Employment Center | Web | Contact |
| Offer Letter - Resident Assistant | Resident Assistant Student Salaried Offer Letter (template) | Employment Center | DOC | Contact |
| Offer Letter - Staff Emergency | Staff Emergency Hire Offer Letter (template) | Employment Center | DOC | Contact |
| Offer Letter - Staff Regular | Staff Regular (template) | Employment Center | DOC | Contact |
| Offer Letter - Staff Short Term | Staff Short Term Offer Letter (Template) | Employment Center | DOC | Contact |
| Offer Letter - Staff Time Limited | Staff Time - Limited Offer Letter (template) | Employment Center | DOC | Contact |
| Offer Letter - Staff Trainee | Staff Trainee - Limited Offer Letter (template) | Employment Center | DOC | Contact |
| Offer Letter - Temporary Non-Student Hourly | Temporary Non-Student Hourly Offer Letter (template) | Employment Center | DOC | Contact |
| Offer Letter - Temporary Non-Student Salaried | Temporary Non-Student Salaried Offer Letter (template) | Employment Center | DOC | Contact |
| Offer Letter - Temporary Student Hourly | Temporary Student Hourly Offer Letter (template) | Employment Center | DOC | Contact |
| Optional Rretirement Program (ORP)-16A Change Form | Florida Retirement System State University System Optional Retirement Program (SUSORP) Change Form | Benefits | Contact | |
| Outside Activity Form | Outside Activity Form | Employment Center | Web | Contact |
| Paid Parental Leave for Faculty Request Form | Form needed to apply for paid parental leave for Faculty members | Benefits | Contact | |
| Pay Advice Request Form | Pay Advice Request Form | Payroll | Contact | |
| Pay Check Distribution | Used to identify department and W2 distribution | Payroll | XLS | Contact |
| Pay Distribution | Auditing Pay Distribution | Payroll | Contact | |
| Pay Distribution Form | Pay distribution forms multiple and single entries | Payroll | XLS | Contact |
| Payroll Benefits Deduction (12 Month) | Payroll Deduction (12 Month) includes pay period and insurance deductions | Payroll | Contact | |
| Payroll Benefits Deduction (9 Month) | Payroll Deduction (9 Month) includes pay period and insurance deductions | Payroll | Contact | |
| Payroll Certification Adjustment Form | Payroll Certification Adjustment Form | Payroll | xls | Contact |
| Payroll Certification Retroactive Rate Increase Form | Payroll Certification Retroactive Rate Increase Form | Payroll | XLS | Contact |
| Performance Evaluation | Administration - Performance Management | Employee Relations | WORD | Contact |
| Performance Evaluation | Staff - Performance Management | Employee Relations | WORD | Contact |
| Performance Improvement Plan | Performance Improvement Plan (Template) | Employee Relations | DOT | Contact |
| Performance Self Assessment | Performance Self Assessment Form | Employee Relations | WORD | Contact |
| Phased Retirement Agreement | Agreement needed to participate in the Phased Retirement Program | Benefits | Contact | |
| Post Retirement Employment | Post Retirement Employment | Recruitment | Contact | |
| Postdoc Dental Enrollment Form | Enrollment form for Postdoc dental insurance with Blue Cross Blue Shield | Benefits | Contact | |
| Postdoc Medical Enrollment Form | Enrollment form for Postdoc medical insurance with UnitedHealthcare | Benefits | Contact | |
| Probationary Period Extension (Staff) | Extension of Probationary Period (Staff) | Employee Relations | DOC | Contact |
| Quarterly Performance Check In | Quarterly Performance Check In Form | Employee Relations | WORD | Contact |
| Recruitment Scoping Worksheet | Form to clearly define vacancy requirements and challenges | Recruitment | DOC | n/a |
| Reprimand - Oral | Reprimand - Oral (Template - staff employee) | Employee Relations | DOC | Contact |
| Reprimand - Written (sample) | Written Reprimand Sample - staff employee | Employee Relations | DOC | Contact |
| Request for Pay for Performance | Request for Pay for Performance | Payroll | Contact | |
| Request for Services | Use this link to make a request for your department, such as, Team Development | Talent Management | Web | Contact |
| Request for Training | If you don't see a class scheduled, use this link to make an individual request | Talent Management | Web | Contact |
| Request to Create GEMS Non-Employee Record | GEMS (Create Non-Employee Request) | Appointment | DOC | Contact |
| Request to establish new GEMS combination code | Request to establish new GEMS account codes | Payroll | XLS | Contact |
| Responsibilities Associated with Access to University Information | Statement employee signs agreeing to use university information appropriately | Appointments | DOC | Contact |
| RET (Retroactive Expenditure Transfer) | RET (Retroactive Expenditure Transfer) Form | Payroll | XLS | Contact |
| Salary Calculator | Salary Calculator online tool | Talent Management | Contact | |
| Salary Reduction Agreement | Used to start, stop or change the bi-weekly Tax Sheltered Annuity (TSA) / 403(b) deduction | Benefits | Contact | |
| SE@USF Evaluation Form | Student Employment Evaluation Form | Student Employment | DOC | Contact |
| SE@USF Posting Template | Student Employment Careers Posting Template | Student Employment | DOC | Contact |
| SE@USF Posting Title Examples | Listing of examples of some of the most common Student Employment position types/titles | Student Employment | Contact | |
| Semester Appointment Guarantee Dates | Semester Appointment Guarantee Dates | Employment Center | Contact | |
| Sick Leave Pool Application | Membership Application (Attendance & Leave) | Benefits | DOC | Contact |
| Sick Leave Pool Medical Statement | Medical Statement (Attendance & Leave) | Benefits | Contact | |
| Sick Leave Pool Request | Request to Use Hours (Attendance & Leave) | Benefits | Contact | |
| Special Pay Increase | Used to request increases for Administration and Staff Employees | Classification & Compensation | DOC | Contact |
| State Health Insurance Brochures | Brochure information on the various state medical, life, dental, vision, and other benefits | Benefits | Web | Contact |
| State Health Insurance Forms | Enrollment and change forms for medical, life, dental, vision, and other supplemental benefits. | Benefits | Web | Contact |
| Supervisor Accident Investigation Report | Supervisor Accident Investigation Report | Employee Relations | DOC | Contact |
| Telecommuting Agreement | Telecommuting Agreement Form | Employee Relations | Contact | |
| Temporary Employees Appointment Extension Form (Over 2080 Hours) | Temporary Employees (Greater than 2080 Hours in a 24-month period ) | Employment Center | DOC | Contact |
| Temporary Job Code and Descriptions | Temporary Job Code and Descriptions | Employment Center | Contact | |
| Termination During Initial Probation (sample) | Notification of termination during initial probationary period | Employee Relations | DOC | Contact |
| Time-Limited Appointments for Staff Employees Statement of Terms and Conditions | Time-Limited Appointments for Staff Employees Statement of Terms and Conditions | Employment Center | DOC | Contact |
| Timesheet (2012) | Staff 2012 (Attendance & Leave, Payroll) | Benefits | XLS | Contact |
| Timesheet (2012) | Temporary (Hourly) 2012 (Attendance & Leave, Payroll) | Benefits | XLS | Contact |
| Timesheet (2013) | Staff 2013 (Attendance & Leave, Payroll) | Benefits | XLS | Contact |
| Timesheet (2013) | Temporary (Hourly) 2013 (Attendance & Leave, Payroll) | Benefits | XLS | Contact |
| Timesheet Instructions (Staff) | Staff Instructions | Benefits | Contact | |
| Timesheet Instructions (Temporary) | Temporary (Hourly) Instructions | Benefits | Contact | |
| Uniform Allowance | Uniform Allowance | Payroll | Contact | |
| Verification of Leave for Interagency Transfer | Leave Verification | Benefits | DOC | Contact |
| Veterans' Preference Claim | Required for job applicants who are requesting to claim Veteran's Preference for a job at USF | Recruitment | DOC | Contact |
| Volunteer (Application for Volunteer Services@USF) | Request consideration as a volunteer worker for USF | Recruitment | Contact | |
| Volunteer Appointment Form | This form is required to be completed by departmental volunteers and their supervisors. | Recruitment | Contact | |
| W-4 Form | IRS 2012 - withholding federal income tax | Payroll | Web | Contact |