Offer Letters & Employee Categories

To begin using RightStart@USF, contact your Service Center. Your Employment Representative will work with you to ensure that your unique needs are met while maintaining the streamlined processes. When you are ready to appoint an employee through RightStart@USF, follow these simple procedures:

  1. After receiving approval to hire your selected candidate, you will need to provide a letter of offer. Select the appropriate letter of offer from the list below based on the type of appointment. If you are not sure which letter is the most appropriate contact your HR Representative for assistance. These letters are the official models for the University and are not intended to be modified.
  2. State Benefits Earning
    Faculty

    Regular
    Acting
    Visiting
    Provisional

    Clinical
    Research
    Joint
    Staff

    Regular
    Law Enforcement Officers (LEO)
    Emergency
    Short Term (formerly "Temporary")
    Trainee
    Time Limited (formerly "Grant Funded")
    Administration

    Regular
    Acting
    Visiting
    Provisional
    Grant Funded

    Non State Benefits Earning
    Temporary
    Other
    Non-Academic

    Hourly
    Salaried
    Academic

    Hourly Student
    Federal Work Study (FWS)
    Salaried Student - RA
    Graduate Assistant
    Postdoc
    Adjunct
    Medical Resident (Service Center)
    Non-Compensated

    Courtesy
    Joint College

  3. Two originals should be generated so that both the new employee and the university have original copies. The letter should be sent to the employee with a copy of the List of Acceptable Documents for the I-9 (incorporated into each letter). Graduate Assistant Offer Letters should also include the Release of Campus Email Authorization Form.
  4. Your HR Representative will create an employee record in GEMS within 2 business days of hire date, and send you notification that includes the Employee ID number. This will allow you to initiate your department's internal procedures such as requesting access to GEMS and the key card system.