Pay distribution is the process used to calculate and post payroll changes to the appropriate funding source (combination code). A combination code (or combo code) indentifies a specific set of chartfield values in FAST.
In GEMS the appointment and pay process is not reliant on the employee’s funding source. The calculation and posting of payroll charges comes at the end of the payroll during the Actuals Distribution process. At the time of processing the Actuals Distribution, an employee has already been certified for payment and issued a check based on the appointment data inputted by Human Resources and payment certified by the department. The employee will continue to be paid over the duration of their appointment regardless of the existence of an account distribution or not.
Pay distribution data is recorded into GEMS at three different levels: department, position and appointment. The GEMS pay distribution process distributes payroll expenditures for each employee using the lowest level distribution record that exists. When distributing pay for an employee, GEMS will look first for an appointment level distribution record. If a record does not exist at the appointment level, it will look for a position level distribution record. If neither an appointment nor a position level distribution record is found, it will use the department level distribution record which will distribute the employee’s payroll expenditures to the default combination code for that department.
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