InfoMart Report Summary
(More detailed report descriptions, including table definitions.)
Student Headcount Reports
What is included in student headcount reports?
Headcount reports display the absolute, aggregated number of individual students. The Total University level tells you the total unduplicated count of USF students. (Each student is counted once regardless of how many courses they are taking or how many locations they are attending.) When data are sorted by Campus, they can be displayed three ways:
- By Physical Campus: The count of students taking courses physically located on a campus site (note: this sort always has an "Off-Campus" location in addition to actual campuses and a student is counted at each campus attended - so, the headcount is duplicated if added together);
- By Funding Location: The count of students taking courses funded by a campus (so, no "off-campus" counts; but, duplication still exists if campuses are added together as students may take courses funded by multiple campuses);
- By Home Campus: The count of students by their self-appointed home campus (no duplication as a student has only one home campus regardless of where courses are taken; but, a student can self-appoint a campus at admissions and change that campus at each/any enrollment).
What other headcount data display options are available?
- Level: Total University > Campus > College > Department > Major;
- Time Period: The latest benchmark information available for the current term or up to six years of historical information by term;
- Major: Select whether you want to look at a count of students with a declared major (the student has been accepted by the college) or intended major (the student has indicated an intended major in that program; but has not yet been accepted by the program).
What headcount reports are available?
- Applied/Accepted/Enrolled - | Go to Report |
- How many students applied to, were accepted by, and enrolled at USF by campus, college, department, and/or major? Data are available collapsed at the total student count or expanded to display the counts by the type of student at time of application (FTIC; Transfer; Graduate; etc.).
- All enrolled headcount - | Go to Report (MJR01) | Go to Report (INFO1) |
- Look at all enrolled students by gender within ethnicity (MJR01) or at a demographic report that lists gender and ethnicity separately (INF01). Headcount reports display student counts by student level (undergraduate, graduate, first professional (MD) and non-degree-seeking) and can be expanded to separate full-time and part-time students.
- New student headcount - | Go to Report |
- Look at demographic information about all new students in a given term by type of student. A student is considered new if this is their first term at USF at a specific level (for example, first term as a degree-seeking graduate level student even if they attended as an undergraduate level student).
- Annual unduplicated headcount - | Go to Report |
- What is the unduplicated number of students that attended in an academic year? Here "unduplicated" means that a student is counted once regardless of the number of terms attended (counted once if attended only one term and still counted once if attended in all three terms) and answers the questions about how many individual students were serviced during the time period.
- Student Loads - | Go to Report (All Students) | Go to Report (New Students) |
- How many courses and credit hours are students taking? for all students and for new students... by student type and by course level... here is where you can see average course loads.
- Course load matrix - | Go to Report |
- This is a derived course load matrix. It displays the courses a student (from a particular campus, college, or department/program) is taking, for example, what courses is a Biology student taking? Conversely, there is also an induced course load matrix available in the Course Reports sections (it will tell you who is taking the courses offered by a college or department).
- Trend graphs and data - | Go to Report |
- Make your selections from the pull-down boxes and view a five-year trend via graph and data.
Student Credit Hour Reports
What is included in Student Credit Hour (SCH) reports?
A student enrolls in three courses, one for 2 hours credit and two for 3 hours of credit each. He/she then generates 8 student credit hours [(1X2) + (2X3)]. This is important because student credit hours (SCH) are a measure of a department/college's productivity and because they are a based for enrollment budgeting for the University (SCH are converted annually to FTE for state funding).
SCH are reported by Gross (all credit hours) and Fundable (which really means state-fundable and represents all SCH that are funded by the state and not waived by the institution... these are the SCH that are converted to FTE). And, SCH are reported by course level: upper and lower division courses generate undergraduate SCH and FTE and graduate level courses generate graduate level SCH and FTE. Note: Graduate SCH can be sorted by Classroom/Thesis-Dissertation or by what is called Grad I and Grad II. GI/GII is a complexity mandated by the state for their reporting and for funding formulae. The definition is basically that an advanced-level graduate student taking graduate level courses generates GII hours (which are funded at a higher rate). There are additional complexities in the definition; you can see the detail definition of GII SCH via the state's Data Dictionary site: http://www.fldcu.org/irm/DataDict/ by selecting each of the following elements: #01285; #01483; #01053; #01060; #01062; and #01196.
Like headcount, SCH data can be sorted three different ways for campus counts:
- Physical - where is the course physically taught?
- Funding - which campus paid for the course?
- Home - what is the Home Campus of the student taking the course?
What other course data display options are available?
- Student type: You can sort SCH by the student taking the course to get in-state SCH generated or out-of-state SCH generated;
- Level: Total University > Campus > College > Department > Major;
- Budget Entity: Courses/SCH are produced by E&G or by Health Sciences;
- Time Period: The latest benchmark information available for the current term or up to six years of historical information by term.
What course reports are available?
- Student Credit Hours - | Go to Report |
- Use this report to view SCH generated by the report parameter selected, i.e., campus, college, department, etc. Report includes SCH by level within fundable and gross hours.
- Off-Campus Hours - | Go to Report |
- Who should get credit for the SCH generated from courses offered at off-campus sites? Off-campus SCH are displayed by the campus that funded the course.
- Course Section Counts - | Go to Report |
- Look at the number of sections offered, displayed by level of course, SCH generated and average size for each type of course.
- Course Listings - | Go to Report |
- See a listing of all the courses that generated the SCH for selected parameters. For example, if the Biology Department generated 2,000 SCH in Fall Term at the Tampa Campus, what courses generated those 2,000 hours? The listing includes the full course information and SCH as well as enrolled headcount for courses offered either on-campus or off-campus.
- Course Load Matrix - | Go to Report (Summary) | Go to Report (Detail) |
- Who's taking the courses? Induced course load matrix lists what courses are offered by a department/college and displays what type of student is taking those courses (a major within the program? a non-degree seeking student?).
- Trends/Graphs - | Go to Report |
- View graph and data for a five-year history of the credit hours generated, based on your selected options.
Degree Reports
What information is included in the Degree Reports?
Degree reports include the number of students awarded degrees by the University for a particular term or academic year. These reports are updated as the degree information is entered into the management files, whether during the current term or retroactively. At the campus level, degrees are reported by the student's self-appointed Home Campus.
What other degree data display options are available?
- Level: Total University > Campus > College > Department > Major;
- Time Period: The term or academic year available years, plus five to six years of historical information.
What degree reports are available?
- Degrees Awarded - | Go to Report |
- Demographic information about all students awarded a degree in a specific term or academic year.
- Cumulative Degrees Awarded - | Go to Report |
- How many degrees have ever been awarded at USF ? Data are displayed by level of degree within academic year from 1961/62 to current year.
- Time to Degree - | Go to Report |
- Of the students that received degrees in a particular term, how long did it take them to complete their degree? Data are told in mean, median, minimum, and maximum years for each type of student at time of entry. For example, what is the average number of years that students who received a BA degree in Fall, 2004 and started as an FTIC student took to get a degree?
- Trend Graph and Data - | Go to Report |
- View a five-year history of the numbers of degrees awarded by a particular program or college or campus.
Meta Data
The InfoMart also includes access to crosswalk tables and inventories that help you understand source and codes about the data in your reports.
- Degree Inventory - | Go to Report |
- Browse the listing of degree programs approved for USF to confer. Report displays data by level within program category (6-digit CIP).
- CIP Crosswalks - | Go to Report (CIP to Major) | Go to Report (Major to CIP) |
- Mapping of CIP 2-digit code (discipline) to the 6-digit code and mapping of CIP code to college, department and major.
- College Major Table - | Go to Report |
- Mapping of college to department to major used for all headcount and credit hour reporting. Click on a college and see all the departments within that college. Click on a department and see all the majors/concentrations within that department.
- Student to Department Crosswalk - | Go to Report |
- How does the course load matrix establish the link between student department and course department? View the relationship between the student's major code and the department of the course.
- Oasis Tables - | Go to Report (Major Table Mapping) | Go to Report (College Titles) | Go to Report (Department Titles) | Go to Report (Major Titles) |
- Browse Oasis major and concentration codes mapped to college and department; view Oasis codes and titles for college, department, and major/concentrations.
