GEMS

To learn how to register for a course, CLICK HERE.

Not sure how to complete an appointment status form?  Having problems with a GEMS Query?  Not sure where to find something in GEMS?  Having problems completing a process in GEMS? The GEMS Drop-In help Lab might be able to help.  These sessions are open to all GEMS users- Self Service or GEMSPRO.  No registration is necessary. 

You are welcome to bring paperwork from the project you have questions about.

For more information, please email odt@admin.usf.edu or call (813) 974-3090

May 30, 9:30 am – 11:30 am in SVC2068

No registration is necessary, but be aware that there are only 6 computers in the lab.  The lab will operate on a first come, first serve basis. 

GEMS ALT Leave Coordinator: (pre-requisite BPC109)

• Allow the leave coordinator to track all types of leave,
• Monitor leave
• Make adjustments
• Request leave on behalf of the employee
• Approve leave on the behalf of the manager
• Run reports and queries

June 4, 9:00 to 12:00 noon in LIB309

July 9, 9:00 to 12:00 noon in LIB309

Aug 6, 9:00 to 12:00 noon in LIB309

Nov 6, 9:00 to 12:00 noon in LIB309

Dec 11, 9:00 to 12:00 noon in LIB309

This course covers:

• Overview of GEMS

• User Roles and Requesting Access
• Navigation in GEMS
• Using Job Data

This online training takes about 45 minutes to complete.  To successfully complete this training, you must take the GEMS Basic Test available at the end of the course.

Want to take the test without going through the training?  Click the GEMS Basic Test button.

This short online training will show you a few tricks you can use to make GEMS work better for you.  You'll learn how to:

• Change your password
• Set up a Forgotten Password Help question
• Save a page to your Favorites and use the search feature
• Customize pages

• Creating an Appointment Status Form for appointment changes
• Viewing Job Data and Position Data to verify changes
• Understanding employee records

NOTE:  The online course, GEMS Basic, is a prerequisite for this class.  Cool GEMS Tricks is also recommended.

May 22, 1:30 to 3:30 pm in SVC2068

May 28, 1:30 to 3:30 pm in SVC2068

Coming soon -- Online training on Running Reports and Queries.

• Access Certs through the portal
• Preparing Certs online
• Certs Status Codes and reports
• Paper Certifications

• Access Certs online
• Approve or reject hours
• Read messages
• Certs Status Codes

• Understanding Chartfields vs. GEMS Account Codes
• Updating Pay Distribution
• Retro Distributions (RETs/PETs)
• Payroll Posting Ledgers

IMPORTANT: Each individual MUST print training materials BEFORE coming to the lab. These materials can be downloaded and printed from by clicking here and here

This short online training will show how to use GEMS Self Service You'll learn how to:

• Access GEMS Self Service through the portal
• View and print your paycheck stub
• Change your Direct Deposit banking information
• Change your W-4 Tax Withholding allowances
• Change your home address

NOTE:  Turn on your speakers

This online training for GEMS Self Service will show employees and supervisors how to:

• Access GEMS Self Service through the portal
• Request leave as an employee
• Approve or Deny leave if you're a supervisor

Click HERE to open a printable Job Aid

This online training for GEMS Self Service will show USF employees how to:

• Find a training course

• Register for training

• View list of completed training