Policies & Procedures

The F&A Cost Study, also known as Indirect Costs, is a mechanism by which the University is compensated by the Federal Government for providing support and infrastructure services to sponsored research projects. Support and infrastructure services include space, utilities, maintenance, office staff, management staff, etc. This F&A Cost Study can have a multi-million dollar impact on the revenues to USF. Preparation for this audit requires the collection of information related to space and its usage. Some of this required information can be developed by the central administrative offices. However, some of the information can be provided only by the residents of the buildings. A web-based computer system has been developed to help with the data acquisition for this audit.Since these audits by the Federal Government can have a multi-million dollar impact to the University's revenue, it is imperative that all areas of the university complete the space survey in a timely manner.

Agenda:  

• Introduction to F&A Cost Study

• Introduction to Space Data

• Introduction to the IFIS System

• F&A rules and regulations as related to space

• Specific procedures to input data into the system

• Specific procedures to certify data in the system

Website: https://ifis.pplant.usf.edu/webspacepro/

Tampa campus:

Physical Plant Operations, OPM115

May 6, 9:30 to 11:30 a.m.

The F&A Cost Study, also known as Indirect Costs, is a mechanism by which the University is compensated by the Federal Government for providing support and infrastructure services to sponsored research projects. Support and infrastructure services include space, utilities, maintenance, office staff, management staff, etc. This F&A Cost Study can have a multi-million dollar impact on the revenues to USF. Preparation for this audit requires the collection of information related to space and its usage. Some of this required information can be developed by the central administrative offices. However, some of the information can be provided only by the residents of the buildings. A web-based computer system has been developed to help with the data acquisition for this audit.Since these audits by the Federal Government can have a multi-million dollar impact to the University's revenue, it is imperative that all areas of the university complete the space survey in a timely manner.

Agenda:

• Brief Review of the F&A Cost Study

• Brief Review of  Space Data

• Brief Review of  the IFIS System

• Brief Review of F&A rules and regulations as related to space

• Brief Review of specific procedures to input data into the system

• Brief Review of specific procedures to certify data in the system

Website: https://ifis.pplant.usf.edu/webspacepro/

TBA

Attendance & Leave Policies and Procedures:

This training will inform the Departmental Leave Coordinator the significant responsibilities for compliance and leave policies and procedures. This includes accurate record and timekeeping, auditing of records and advising their department on overtime situations as well as leave benefits in accordance with applicable federal or Florida law and USF Regulations

May 5, 9:00 to 11:00 a.m.

June 2, 9:00 to 11:00 a.m.

July 7, 9:00 to 11:00 a.m.

August 4, 9:00 to 11:00 a.m.

September 9, 9:00 to 11:00 a.m.

October 8, 9:00 to 11:00 a.m.

November 5, 9:00 to 11:00 a.m.

December 9, 9:00 to 11:00 a.m.

Materials covered in this training include:

• Type of foreign national employees working for USF

• Forms required to employ foreign nationals

• RightStart@USF

• Questions & Answer Session

TRAVEL

Travel Training: FAST Travel Module implementation is anticipated for late October, 2007.

At the time the system goes live, all travel authorizations and reimbursement requests will be submitted electronically though the system.

Training is recommended for all travelers or delegates who will be submitting authorization or reimbursement requests for travel and for all fiscal managers or supervisors responsible for approving those requests.

Training sessions will inform USF travel customers regarding necessary changes in business practices and travel policies; demonstrate new workflow and traveler profile structures; and provide basic hands-on instruction for electronic submission of Travel Authorizations, Expense Reports and Cash Advance Requests. The PCard and Travel Module interface will also be covered.

Important: Each participant must print the training materials before coming to the workshop.  Copies of the training materials will NOT be available at the workshop.  These materials are available by clicking here.

Problem Behavior at Work:

• Addresses how to effectively deal with employee behavioral issues

• Explains how progressive discipline is used for Staff at USF

• Outlines the steps in the discipline process

• Provides an overview of management's responsibilities and employee's rights

April 23, 9:00 to 12:00 noon in SVC5012

May 21, 9:00 to 12:00 noon in SVC2070

June 25, 9:00 to 12:00 noon in SVC2070

The Nuts and Bolts of Performance Reviews:

• Provides an overview of performance management procedures for Staff and Administration

• Outlines how performance review ties into the Performance Planning & Communication model

• Addresses how to set concrete goals and objectives to foster a shared vision and clear expectations

• Explains how the Quarterly Performance Check-in, Performance Self Assessment, and Performance Evaluation forms can be vital performance management tools

May 1, 8:30 to 12:00 noon in SVC2080

June 12, 8:30 to 12:00 noon in SVC2070

University Grievances Procedures:

• Explains the USF grievance process for Staff, Administration, and OPS

• Addresses the rights of employees under this process

• Outlines management responsibilities in responding to grievances

Office Manager Orientation:  (Prerequisite - USF101)

Office Managers have been described as the linking pins for USF. It's a big job with numerous, complex duties and sometimes it's hard to fit it all together.

NOTE:  this course is currently being redesigned.  Click the Request Button to the left to tell us what you'd like to get from this course.