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GEMS
New Hire Appointment Form |
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Complete the
highlighted fields |
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Information on the
appointment form and letter of offer must match |
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Authorized signature
from administrative or accountable officer |
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Letter of
Offer - signed acceptance by employee |
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Regular |
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Adjunct |
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Courtesy |
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Official Transcript
- Documenting highest degree attained |
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One copy of the
official transcript documenting the highest degree attained is
required for the Official Personnel File, one copy is required for
the department file |
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I-9 Form - establishes employment eligibility (you
must have
Adobe
Acrobat Reader to access this form) |
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Properly completed by
employee and the employer (see first page of the form for
instructions) |
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Verification of identity, employment and eligibility |
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Employer
must sign this document within 3 business days of the hire date
(employee must complete top section by first day of employment) |
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Updating
and re-verification section is filled out for a change in status and
extension of expired documents |
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Original
copy of this form is required to be on file in Human Resources |
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W-4 Form & Copy of Social
Security Card |
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Completed accurately and signed by the employee |
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Foreign
Nationals may not claim "EXEMPT" on this form (if their country has
a tax treaty with the United States, the appropriate 8233 forms for
exemption can be filled out with
Gale Acierto in Payroll,
974-8401) |
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New Employee Information Sheet |
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Loyalty
Oath on form must be notarized |
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Please
use revised form that does not include questions pertaining to
disability (revision date 8/01) |
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USF Application |
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Completed thoroughly |
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Review
questions pertaining to conviction and substance abuse |
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Note
information regarding relatives working for the University to ensure
no violation of
nepotism rule |
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Employee
original signature on certification (last) page |
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Additional Paperwork (Conditionally Required) |
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Proof of Selective Service (Non-OPS, males, 18-26 years
of age) |
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You can
obtain verification via the Internet at
https://www4.sss.gov/regver/verification1.asp |
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Foreign National Information Form
(FNIF) - Required for all Non-Resident
Aliens (otherwise known as "temporary aliens"); legible copies of
the following documents must be attached to the FNIF and submitted
with the appointment package in order for the package to be
processed. For more information on appointing non-citizens, go to
the International
Employees page. |
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Copy of
Social Security Card |
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Copy of
unexpired Passport (displaying name, passport #, & expiration date) |
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Copy of
I-94 card (displaying admission date and number, & visa type {e.g.,
F1 or J1}) |
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Copy of
DS-2019 (formerly IAP-66) if J1 visa |
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Copy of
I-20 if F1 visa |
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Copy of
I-797a if H1B visa |
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OR,
in lieu of documents listed above, Resident Aliens require a copy of
I-551 Resident Alien Card (Green Card)
Please follow instructions for filling
out an I-9 for Non-Resident employees via
our I-9 presentation. |
