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Nepotism occurs when an employee has influence or decision making
authority over the employment of a relative.
This is prohibited by
USF Regulation - 6C4-10.107 for Faculty and
USF Regulation - 6C4-10.206 for Administration and Staff and
Florida Code of Ethics Chapter 112.3135. Specifically, USF
employees are prohibited from making recommendations or decisions
affecting the appointment, retention, tenure, work assignments,
evaluation, promotion, demotion, or salary of a relative. Relatives
are defined as husband; wife; parent; step-parent; child;
step-child; brother; sister; half-brother; half-sister; spouse of
child, brother, sister or parent, child, brother or sister of
spouse;
grandparent; grandchild; aunt, uncle, first cousin, niece or nephew.
“Relative” or “related” person also includes a person who is engaged
to be married to an employee or who otherwise holds himself or
herself out as or is generally known as the person whom the employee
intends to marry or with whom the employee intends to form a
household, or any other person having the same legal residence as
the University employee.
It is the hiring
authority's responsibility to ensure that hiring decisions do not
result in nepotism violations. When reviewing the USF Employment
Application, if the prospective employee states that he/she has a
relative working at the University, the hiring authority must:
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research in
GEMS to determine if the relative works in the same Vice
Presidential area |
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request a memo
signed by the Vice President/Provost or designee stating that
a nepotism violation does not exist, if the relative works in
the same VP area |
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attach the
memo to the appointment paper before submitting it to Human
Resources |
When a relative of a USF
employee is hired into the same VP area, the HR
Representative verifies that the appointment packet contains a memo
signed by the Vice President/Provost or designee determining that no
violation of the nepotism rule exists. If two relatives work in the
same Vice Presidential area, the employee may not begin working
their new job until the Vice President/Provost or designee has made
a determination.
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