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ATTENDANCE AND LEAVE (A&L)
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SUMMARY OF YOUR LEAVE
BENEFITS
This site will provide you
with a summary of your paid and unpaid benefits. You may click on the topic below to go directly to
that subject or scroll through the information. Links are available for
more details on most topics.
As an alternative you may go
to the main Table of Contents for the leave procedures for the detailed
information.
Paid Leave
Benefits The University of South Florida has many benefits which
involve paid time off from work. They include vacation time, time off
when you are sick or injured, administrative situations, some
educational situations, and several others. Those situations include
the following:
Administrative
Situations
Annual Leave or
Vacation
Education
Holidays
Illness or Injury (not
work related)
Military Leave
Other Personal
Reasons
Paid Parental Leave Program for Faculty
Workers’ Compensation
(Work-related illness or injury)
Unpaid
Leave Benefits
Educational Leaves
Family and Medical
Leave Act
Military Leave
Other Leaves of Absence
Parental or Foster
Care Leave
Other Benefits
(This site links to the summary of non-leave-related
benefits.)
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PAID LEAVE BENEFITS
Administrative Situations
Employees of USF are
eligible to receive paid leave in the form of administrative leave when
certain administrative situations require that they be absent from
work. Some situations require that supervisors approve the leave when
requested:
-
Jury duty
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Witness in litigation
not involving personal interests
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Olympic athletic
competition (Section 110.118, F.S.)
-
Death of a Faculty,
Administration, and Staff employee's family member: up to four days of
administrative leave
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Official emergency
closing of University facilities
For other situations, the
supervisor has discretion for approving the request for administrative
leave:
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To serve as a Florida
Disaster Volunteer (Section 110.120, F.S.)
-
Civil order or disaster
(up to two days for an employee who is a member of a volunteer
emergency response team)
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Voting in public
elections (up to two hours when the employee lives at such a
distance that he/she cannot vote during the hours the polls are open
or when the employee's regularly scheduled hours are equal to or
exceed the hours that the polls are open)
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When the employee is
under investigation (coordinated through Human Resources)
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For the time between the
notice of reduction in pay, suspension, or dismissal and the
effective date of the action
-
When the employee's
presence in the workplace may result in damage to property or injury
to the employee or others.
Click for more information,
contact your departmental leave coordinator or the
USF Attendance and Leave
Administrator.
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Education
USF offers a variety of
educational and professional development programs for its employees,
some of which provide for paid time off. Refer to the following for
specifics:
Refer to Educational Leave with Pay for more details.
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2009 PAID HOLIDAYS
All Faculty,
Administration and Staff employees enjoy nine paid holidays as listed
below along with two additional floating holidays designated by the
President. The University is closed on these holidays. Hourly
OPS/Temporary employees are not eligible to be paid for holidays. The
paid holidays are the following:
New Year's
Day (Thursday, January 1)
Martin Luther
King, Jr.'s Birthday (Monday, January 19)
Memorial Day
(Monday, May 25)
Independence
Day (Friday, July 3)
Labor Day
(Monday, September 7)
Veteran's Day
(Wednesday, November 11)
Thanksgiving
Day (Thursday, November 26)
Day After
Thanksgiving (Friday, November 27)
Christmas Day
(Friday, December 25)
FLOATING
HOLIDAYS*
Thursday, December 24, 200 9
Thursday , December
31, 2009
In addition, Staff employees
receive a Personal Holiday which may be taken at a time mutually
agreeable to both the employee and the supervisor. If you do not use
your Personal Holiday before the end of the fiscal year, it is
forfeited.
Click for more information
about holidays.
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Illness or Injury (not
work related)
If you become sick or
injured, unrelated to your job, the State of Florida and USF provide
several paid leave benefits for you. As a full-time employee appointed
to an established position (Administration, Faculty, or Staff), you earn 4 hours of
sick leave every biweekly pay period. This is prorated for a part-time
employee based on his or her appointed FTE. Executive Service employees
(there are only a handful of these at USF) earn 5 hours of sick leave
every biweekly pay period.
There is no maximum cut-off
of the number of hours you may accrue, although there is a maximum
number of hours that are eligible for cash out when you leave employment
with the State of Florida.
For certain kinds of
absences you are covered by the federal
Family and Medical Leave Act.
When the illness or injury
is serious and you have exhausted all of your earned sick leave credits,
USF has a
sick leave pool from which you may use hours, if you are a member.
Plus, you may receive
donations of sick leave from your fellow employees.
Refer also to
Medical Leaves of Absence: General Information.
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Military Leave
An employee who voluntarily
or involuntarily enters active military service (other than for training
purposes), will receive pay from USF for the first 30 calendar days.
Click for for information
about
Military Leave.
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Other Personal Reasons
An employee may use his/her
annual leave for other personal reasons.
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Vacation or
Annual Leave
At the end of each biweekly
pay period, full-time employees appointed to established positions earn
annual leave as follows:
| Executive Service Employees |
9.195 hrs |
| Other Administration Employees |
6.769 hrs |
| Faculty (12-month) |
6.769 hrs |
| Staff Employees |
0-5 yrs service: 4 hrs
5-10 yrs service: 5 hrs
10+ yrs service: 6 hrs |
For part-time employees,
annual leave accrual is pro-rated based on their appointed FTE.
Click for more information
about
leave accruals for annual leave and for
sick leave. Refer also to information about annual or personal leave
for
Graduate Assistants/Associates and
Phased Retirees.
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Workers’ Compensation
(Work-related illness or injury)
Employees who are injured on
the job are entitled to partial leave with pay. The first 40 hours of
absence related to the injury are with pay without the employee using
his/her personal leave hours. When the employee is certified by his/her
physician for absence from work beyond 40 hours, the employee is
eligible for wage loss benefits.
Click for more information
about workers'
compensation.
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UNPAID LEAVE BENEFITS
Education
Full-time USF employees can
take up to six credit hours each semester using the Employee Tuition
Program. An employee on leave without pay, may use the ETP.
Click for more information
about the
Employee Tuition Program.
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Family and Medical Leave
Act (FMLA)
The Family and Medical Leave Act
(FMLA) provides certain entitlements to employees. The Act's
entitlements do not include leave with pay although a supervisor may
approve a leave of absence with pay. If the absence is approved as a
leave with pay, the employee may use accrued or earned leave hours.
Click for more information
about the
FMLA.
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Military Leave
After the first 30 days of
leave with pay, a military leave of absence is without pay.
Click for more information
about
Military Leave.
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Other Leaves of Absence
Without Pay
With approval of your
supervisor, you employee may take an unpaid leave of absence for other
reasons. Your department will certify you for pay for only the number of
hours your are in pay status each pay period. If you are in non-pay
status for an entire pay period, you will be certified for no pay and
will not accrue annual leave hours, if eligible, or sick leave hours for
that pay period.
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Parental or Foster Care
Leave
This portion is under
development. See also
FMLA.
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